Business Operations Coordinator (Accounts Payable)- 3683352

AMS Staffing•New York City, NY

1d•Hybrid

About The Position

Resource will support key IT Business Operations responsibilities, with a primary focus on IT Vendor Lifecycle Management (Onboarding, Contract Administration, Invoice Processing & Payment Inquiries). This role will help maintain continuity across invoice intake, review, coding, vendor onboarding / setup, payment coordination, and SLA tracking to ensure vendor payments continue to be processed accurately and on time.

Requirements

Strong Communication Skills - Knows how to disseminate information quickly and responds accordingly. Knows when to ask questions for clarity and understanding while also independently able to assess urgency and escalations as needed.
Excellent Organization Skills – Demonstrated by ability to understand tasks and deliverables, self organizing, execute tasks and is adept at rolling up sleeves to pitch in and ‘get it done’.
Customer Centric – Understands urgency in matters, excellent follow up skills and close the loop with stakeholders.
Growth Minded – Driven by curiosity to learn, solve, deliver meaningful results. Inclined to utilize emerging technology (e.g. AI Tools; Claude & CoPilot) and ability to understand the systems used to execute and/or enhance work outcomes/outputs.

Responsibilities

Facilitate IT vendor payment and invoice processing to support timely and accurate payment activity.
Match, code, and enter invoices to the appropriate ledger and department cost codes.
Review vendor invoices and supporting paperwork for accuracy, completeness, and appropriate authorizations.
Process new vendor requests, wire transfers, and ACH forms as needed.
Onboard new vendors in SAP to ensure vendor invoices can be processed timely when submitted.
Serve as Contract Administrator for IT new and renewal agreements in ServiceNow.
Retrieve monthly AT&T and Verizon Wireless invoices through their respective vendor portals.
Collaborate with the Accounts Payable Department on invoice payment status and follow-up items to help ensure payment SLAs are met.
Monitor Hot List Vendors to help ensure payment timelines remain below 30 days and escalate items as needed.
Provide administrative support to the IT Events Team, including processing purchase orders, coordinating event credentials and responding to ad hoc requests to support event delivery team.