Business Operations Associate for a Home-Building Company in the US (Home Based Full Time)

Virtual Coworker•Fayetteville, GA

4d•Remote

About The Position

This is a full-time, home-based position supporting a construction company, a business consulting firm, and providing cross-entity administrative support to the principal. The role involves managing bid processes, tracking purchase orders, maintaining databases, executing outreach campaigns, and supporting general administrative tasks across all three entities.

Requirements

Proficiency in managing bid processes and subcontractor communication
Experience in tracking purchase orders, invoices, and payment runs
Ability to organize and maintain project document libraries
Experience in building and maintaining prospect and referral databases
Proficiency in data entry and management within CRM systems
Experience with LinkedIn outreach and email campaign support
Ability to monitor market activity and summarize findings
Experience in preparing business development documents
Experience in registering and maintaining professional profiles on expert networks
Experience in submitting applications to consulting marketplaces
Ability to manage a BD channel tracker
Skills in conducting targeted research and building contact lists
Experience managing social media publishing calendars
Proficiency in formatting and distributing email newsletters
Experience in researching and compiling pitch lists
Experience managing calendars, scheduling meetings, and preparing agendas
Ability to draft emails and correspondence
Skills in organizing and maintaining shared file systems
Ability to conduct general research tasks
Experience in preparing status summary reports

Nice To Haves

Experience in the home-building industry
Familiarity with commercial GC/CM operations
Experience in business consulting support
Knowledge of South Metro Atlanta market
Experience with specific CRM or database software

Responsibilities

Manage bid solicitation process: distribute bid packages to subcontractors, track receipt confirmation, follow up with non-responders, and maintain bid log
Prepare and maintain bid leveling comparison worksheets for principal review
Track purchase orders for active projects; log invoices, verify against POs, flag discrepancies, and prepare payment runs for approval
Handle routine vendor and subcontractor communication (status follow-ups, document requests, scheduling)
Organize and maintain project document libraries (plans, permits, contracts, RFIs, submittals, correspondence)
Support general project admin as directed by the principal
Build and continuously update master commercial prospect and referral database across target segments (architects, civil/structural engineers, commercial developers, real estate investors, commercial real estate brokers, property managers, medical, professional, franchise, retail, and nonprofit owners)
Enter, update, and maintain all contacts in the system; ensure data is current and properly tagged
Execute LinkedIn outreach sequences using principal-approved templates; draft personalized connection messages and follow-ups
Support email outreach campaigns: personalize and send messages, track opens/responses, log results
Maintain Business Development (BD) activity tracker: update status, log activities, flag contacts needing principal attention
Monitor commercial permit filings and development activity in the South Metro Atlanta target market; summarize weekly findings
Prepare capability statements, introduction packages, and other BD documents for formatting and distribution
Register and maintain professional profiles on all target expert networks
Submit applications to consulting marketplaces
Maintain RSA BD channel tracker; update status of all active and dormant channels
Conduct targeted research and build contact lists for PE firms with packaging and CPG supplier portfolios, M&A advisors, investment bankers, mid-market accounting firm operations contacts, and podcast/speaking targets
Manage LinkedIn publishing calendar; format and schedule approved posts weekly
Format and distribute email newsletter issues once drafted by principal
Research and compile podcast pitch lists with contact information and submission requirements
Manage principal's calendar: schedule meetings, send invites, prepare agendas, and send reminders
Draft emails and correspondence for principal review and approval
Organize and maintain shared file systems
Conduct general research tasks as assigned
Prepare weekly status summary reports across all three businesses