Business Operations Administrative Assistant

Moeller High School•Cincinnati, OH

27d•Onsite

About The Position

Archbishop Moeller High School is seeking a highly organized, proactive, and professional Business Operations Executive Assistant to provide executive-level administrative support to the President and Business Operations Office. This full-time position serves as a key operational partner responsible for managing complex calendars, coordinating critical meetings, supporting strategic initiatives, and ensuring the smooth day-to-day functioning of the school's business and executive offices. The Business Operations Executive Assistant serves as a central point of coordination for school leadership, Board-related activities, vendors, parents, alumni, and community partners. The successful candidate will be a trusted professional who demonstrates exceptional judgment, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

Minimum of 5 years of executive administrative or senior administrative support experience.
Demonstrated experience supporting senior executives, presidents, or organizational leadership.
Exceptional calendar management and meeting coordination skills.
Advanced proficiency in Microsoft Office 365, including Outlook, Teams, Excel, Word, PowerPoint, and SharePoint.
Excellent written, verbal, and interpersonal communication skills.
Strong organizational skills with the ability to manage multiple priorities simultaneously.
Proven ability to exercise independent judgment and maintain confidentiality.

Nice To Haves

Experience in educational, nonprofit, or mission-driven organizations preferred.
A highly organized professional who anticipates needs before they arise.
Comfortable managing the schedules and priorities of senior leaders.
Skilled at coordinating numerous meetings and competing priorities.
Detail-oriented and process-minded.
Professional, diplomatic, and relationship-focused.
Passionate about supporting the mission of Catholic education.

Responsibilities

Provide direct administrative support to the President and Business Operations leadership team.
Manage and prioritize complex calendars, appointments, and scheduling requests.
Coordinate executive meetings, leadership meetings, Board committee meetings, and special events.
Prepare agendas, reports, presentations, correspondence, and meeting materials.
Record and distribute meeting minutes and track follow-up action items.
Manage confidential information and sensitive communications with the highest level of discretion.
Assist with operational projects, reporting, document management, and administrative processes.
Coordinate with vendors, service providers, consultants, and school stakeholders.
Support contract administration, purchasing processes, invoice routing, and other business office functions.
Maintain records, filing systems, and departmental documentation.
Assist with budget tracking and administrative reporting as needed.
Schedule and coordinate high-priority meetings involving administrators, board members, benefactors, vendors, and external partners.
Manage meeting logistics including room reservations, technology coordination, catering, and communications.
Support planning and execution of leadership events, donor functions, and school-wide initiatives.
Ensure all meetings are professionally organized and executed.
Serve as a professional and welcoming first point of contact for visitors and stakeholders.
Draft, edit, and distribute executive communications.
Coordinate information flow between departments and leadership offices.
Maintain a high level of customer service while representing the mission and values of the school.