Business Administrative Assistant
About The Position
Ultima Genomics is a rapidly growing company that is developing ground-breaking genomics technologies. Our mission is to continuously drive the scale of genomic information to enable unprecedented advances in biology and improvements in human health. We have developed a foundational new approach to sequencing at scale that overcomes limitations due to the high costs of current technologies. We are well-funded and have raised approximately $600 million from global top-tier investors. Our team brings together unique and diverse expertise across multiple disciplines, from healthcare and life sciences, to engineering, to technology and software and beyond. We are a collaborative group, including successful entrepreneurs, chemists, hardware and software engineers, genomics and biotechnology experts, molecular and computational biologists, software and algorithm experts, and operations and commercial leaders. Join us to develop and commercialize technologies that unleash the power of genomics at scale and empower the future of human health. We are looking for a highly motivated Business Administrative Assistant to join our Business Operations team!
Requirements
- Associate degree
- 1-2 years of office administrative experience is preferred
- Be able to use computer proficiently, including Microsoft Office Suite and data entry
- Highly organized and strong time management skills
- Must be able to work in a fast-paced, often high-pressure environment, with proven ability to maintain composure
- Be able to demonstrate good communication and interpersonal skills
- Be detail-oriented with focus on accuracy
- Ability to read and interpret documents
- Regular, consistent and punctual attendance
Responsibilities
- Order, coordinate, and organize office lunch, snacks and office supplies.
- Prepare monthly reports for management review
- Order and manage company SWAG
- Be a key member with the Business Operations team in organizing company morale events, employee volunteer events and company-wide parties
- Manage Company travel arrangements and associated reporting
- Monitor the Company’s voice message system and greet/escort guests
- Activate/deactivate access cards in the security system and create photo ID badges
- Manage employees’ onboarding and offboarding process
- Manage incoming and outgoing mail and packages
- Manage the maintenance of a neat and orderly office environment
- Manage company Certificate of Insurance (COI) process and vehicle policy programs
- Assist in managing the Company’s facilities and certain office/breakroom equipment and coordinating with facility team and related vendors
- Other ad hoc tasks as requested
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
