Business Administrative Assistant

Stonebridge Behavioral Health•San Antonio, TX

2d•$12 - $14•Hybrid

About The Position

Administrative Assistant (Temporary Position) Clinical Department Reports To: Clinical Director About Stonebridge Behavioral Health Stonebridge Behavioral Health, PA, is a rapidly growing and successful behavioral health company dedicated to providing essential psychological evaluation services to underserved communities across Texas. Since our founding in 2003, we have expanded to offices in San Antonio, Houston, Lubbock, and beyond, conducting mental health evaluations for children, adolescents, and adults in diverse settings, including child placing agencies and CPS offices. At Stonebridge, we pride ourselves on our core values: integrity, empathy, professionalism, and collaboration. Every team member plays an invaluable role in fulfilling our mission to improve mental health outcomes through high-quality, timely evaluations and innovative approaches. By joining our team, you are becoming part of a community-driven effort to make a meaningful impact in the lives of our clients and the communities we serve. Position Summary The Administrative Assistant in the Clinical Department is responsible for maintaining, organizing, and processing records in accordance with company policies and regulatory requirements. This role provides clerical support, data entry, and administrative assistance to ensure the accuracy, confidentiality, and accessibility of records.

Requirements

High school diploma or equivalent; associate’s degree preferred.
Prior administrative or records management experience is a plus.
Strong attention to detail and organizational skills.
Proficiency in Microsoft Office Suite and records management software.
Ability to maintain confidentiality and handle sensitive information appropriately.
Strong communication and interpersonal skills.
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 20 pounds occasionally.
Must have a reliable internet connection and a dedicated workspace for remote work.

Nice To Haves

associate’s degree preferred
Prior administrative or records management experience is a plus

Responsibilities

Maintain and organize physical and digital records, ensuring proper scanning, filing and retrieval.
Process incoming and outgoing documents, ensuring they are properly logged and stored.
Enter and update records in the system with accuracy and attention to detail.
Assist with requests for records from internal departments and external entities, ensuring compliance with company policies and legal requirements.
Ensure compliance with data privacy and retention policies.
Provide general administrative support, such as answering calls, responding to emails, and coordinating meetings.
Assist with special projects and audits related to client records.
Perform other duties as assigned by the department manager.