Business Office Support Assistant (BT-26176)

Bastion Technologies•Huntsville, AL

1d•Onsite

About The Position

The Business Office Support Assistant will support the NASA Marshall Space Flight Center (MSFC) Safety and Mission Assurance Services II (SMAS II) contract located at Redstone Arsenal in Huntsville, Alabama. This position requires US Citizenship or Permanent Resident status due to the sensitivity of customer related information. All Bastion employees must be able to pass a national agency check and some positions require clearance and will require an extensive background verification/check process. All Bastion employees must be able to pass a pre-employment drug screen and are required to participate in periodic random drug and alcohol screenings. Generally, an office environment, but can involve inside or outside work depending on the task. Work may involve sitting or standing for extended periods (90% of the time) and may require lifting and carrying up to 25 lbs. (5% of the time). Regular attendance in accordance with an established work schedule is critical.

Requirements

Must have a High School or equivalent but currently pursuing a bachelor's degree in the field of business administration, management, accounting, finance, hospitality, or communications.
Must have a minimum of 1 year of recent and related work experience.
Must have experience with Microsoft Office Suite, Word, Excel, PowerPoint, and TEAMS.
All of Bastion's employees must be team players with strong work ethics and must be culture oriented.
Able to communicate effectively, verbally and in written form, with internal and external customers.
Able to follow company programs, processes, procedures, practices, requirements, goals, and objectives.
Must be organized with good time management skills and must be able to work outside normal schedule and adjust schedule to meet peak periods and surge requirements.

Nice To Haves

Experience with spreadsheets or data tracking.
Interest in business operations or project management.
Familiarity with tools like Microsoft Teams or SharePoint.

Responsibilities

Support SMA Directorate operations by coordinating office moves, managing schedules, gathering and analyzing data and assisting with conference room setup and calendar management.
Assist with travel administration, including preparation and tracking of travel requests, coordination of flights, lodging, and rental vehicles, and reconciliation of travel expenses.
Provide business operations support through data entry, tracking, and reporting using Microsoft Excel, SharePoint, and other business systems.
Assist in the preparation, formatting, and maintenance of documents, reports, presentations, and other administrative materials.
Support the development and maintenance of process documentation and contribute to workflow improvement initiatives.
Participate in special projects and administrative initiatives as assigned.
Research and recommend process improvement opportunities to enhance operational efficiency.
Conduct light research, gather information, and prepare reports to support organizational objectives and decision-making.
Other duties as assigned.