Business Office Assistant

CHSGa•Sparta, GA

17h•Onsite

About The Position

Sparta Health & Rehab is seeking a Business Office Assistant to support Human Resource activities. This role is crucial in ensuring compliance with federal, state, and local regulations and organizational guidelines. The position offers a supportive team environment within a mission-driven, non-profit organization known for high-quality care.

Requirements

Proficiency in HRIS Systems, preferably Workday, with hands-on experience in Recruiting, Core HRIS/HCMS, Time and Attendance, etc.
Familiarity with various HR technologies and software for recruitment and onboarding.
Effective skills in Microsoft Office, particularly Excel, for data analysis and reporting.
Knowledge of employment laws and regulations.
Skills in attracting, recruiting, and onboarding new employees (Candidate Sourcing, Resume/Application Review, Screening, coordinating with Hiring Managers, Onboarding Champion Program Manager, and Recruiting).
Ability to address employee relations, performance management, and employee concerns professionally.
Clear and effective communication, both written and verbal.
Ability to keep information strictly confidential.
Professionalism in grooming and attire, adhering to HR and SNS Guidelines.
Interpersonal skills to build rapport, manage relationships, and navigate sensitive situations with empathy.
Dependability, demonstrating consistent, reliable attendance and performance.
Organizational skills to manage paperwork, maintain records, and track HR tasks and deadlines.
Time management skills to prioritize tasks, manage time effectively, and meet deadlines.
Adaptability to changing priorities, new technologies, and evolving business needs.

Nice To Haves

Bachelor’s degree in Human Resources, Healthcare Administration, or a related field.

Responsibilities

Processes new hires, status changes, and terminations within defined timeframes.
Completes I-9 processing, pre-employment background checks, drug testing, and pre-employment reference checks for compliance.
Creates job requisitions and sources/reviews applications.
Verifies medical licenses and certifications as needed.
Processes associate absence and leave paperwork.
Files worker’s compensation claims and coordinates with the Leave of Absence Coordinator.
Attends morning meetings.
Assists center leadership with interpreting labor regulations, HR guidelines, and employment forms under the guidance of the Director of HR.
Creates and maintains personnel files in compliance with legal requirements, auditing them periodically and correcting missing or incomplete items.
Maintains the GCHEXs roster.
Facilitates general and HR orientation, and on-boarding for all new associates, coordinating with Recruiting, the Onboarding Champion Program Administrator, IT, and Hiring Manager.
Reports worked time and business expenses in accordance with organizational guidelines.
Ensures appropriate communication to facilitate prompt approvals on personnel actions.
Maintains associate files accurately and confidentially under the guidance and oversight of the Director of HR.
Answers associate inquiries regarding their time record, benefits, and/or pay.
Schedules and facilitates Retention Committee Meetings, and tracks progress on turnover and retention goals.
Assists with achieving turnover and retention goals.
Screens candidates as needed and attends local job fairs for recruiting when available.
Markets the center in the local community.
Reviews HR Daily Checklist, including Workday Reports.
Works with the Director of HR under supervision for general HR duties, such as taking notes during performance coaching, associate investigations, or other HR-related meetings.
Notifies the Director of HR of proposed terminations, obtains authorization, and prepares termination documents.
Attends termination meetings for non-supervisory workers as a witness and countersigns documents as needed.
Collects company property such as badges, building keys, laptops, or tablets.
Tracks and returns company property to appropriate parties, maintaining a record of all items.
Runs and issues Workday Learning Reports.
Promotes the image and reputation of the System by exhibiting servant leadership and providing direct and open lines of communication.
Contributes to the work of committees, workgroups, project management, and other collaborative efforts of the System.
Performs other duties as necessary to ensure the success of the System.
Attends terminations of supervisory personnel either in person or via Zoom with the Director of Human Resources.