Business Office Assistant

Grace Management•Chicago, IL

9d•Onsite

About The Position

At The Hallmark, we are dedicated to enriching the lives of our residents through compassionate care and unwavering support. We are seeking individuals who share our commitment to creating exceptional living experiences and who are eager to contribute to a supportive, family-like atmosphere. When you join The Hallmark, you become an integral part of a team that values making a positive difference every single day. If you are driven by empathy and excellence, we invite you to bring your talents to our welcoming community.

Requirements

High school diploma or GED equivalent and one to two years of relevant office training and bookkeeping or comparable post-high school education which may include vocational or college education.
Computer skills including: Windows, Office, Word, Excel, Outlook, internet-based payroll, and property management programs.
Good grammatical and writing skills, proficient with email process and etiquette.
Ability to read, write, and speak English.
Ability to comprehend and apply regulations, employment, and labor laws, local, state, and federal standards, and requirements.
Must have the interpersonal skills to work with various levels of people, associates, and residents.
Familiarity with office equipment including fax, copier, computers, scanner, phone, postage meter.
Be free of communicable disease.
Completion of drug testing and criminal record background check upon hire and upon request of supervisor.
Physical requirements include bending, standing, lifting, stooping, sitting, walking, stretching, and ability to lift/carry up to 40 pounds.

Nice To Haves

Bilingual preferred

Responsibilities

Process resident deposits and security/reservation deposits and submit to Grace Management, Inc. home office.
Assist with Accounts Payable and Accounts Receivable activities, as requested.
Maintains accurate associate and resident files, keeping information current in the file for state surveys and inspections.
Monitor, edit, and input payroll time punches to include missing punches, paid time off (sick, vacation, personal holiday, other), not to exceed associate PTO bank, and monitor holiday hours and eligibility.
Assist with recruitment activities by placing ads, screening applicants, check references, scheduling physicals, and scheduling interview appointments, as requested by supervisor.
Assist in benefit enrollments for medical, dental, and ancillary benefit plans.
Coordinate and forward all new hire paperwork, associate maintenance forms, and required termination paperwork to home office in a timely manner.
Maintain employee files with respect to confidentiality and legal compliance.
Work closely with payroll administrator and Grace Management, Inc. home office.
Provides front desk coverage and answers phone.
Supports other departmental clerical needs as requested or as necessary.
Provide administrative support including typing, filing, preparation of reports, copying, scheduling appointments, and calling vendors, as requested by supervisor.
Keep inventory of office supplies.
Resolve immediately or report to supervisor any unsafe conditions including building hazards, unsafe work practices, or threats to resident safety.
Participates in required meetings, training, and staffing.
Performs other related duties as assigned by supervisor.
Supports and participates in the resident centered activity programs.
Participates in projects or committees as assigned.
Attends all associate meetings including in-service education and associate functions, as requested by supervisor.
Assists in a variety of tasks involving residents as assigned.