Business Office Manager - Avamere Seaside

Avamere Community Careers • Seaside, OR

1d • Onsite

About The Position

The Business Office Manager is responsible for assisting in the establishment and maintenance of an adequate accounting system that reflects the operating cost of the facility. This includes managing resident accounts, census, insurances, and insurance coverage. The role involves processing and verifying invoice payments, ensuring accounts are accurate, and communicating with suppliers/vendors. A key part of the role is monitoring and collecting accounts receivables, including daily and weekly follow-up. The Business Office Manager will also record, post, and process daily charge slips and payments, reconcile accounts, and assist in preparing monthly financial statements and bank statements. Additionally, the position oversees payroll, including employee records, time cards, paychecks, and tax computations.

Requirements

• Must be at least 18 years old
• High school diploma or equivalent
• Minimum 3 years experience in bookkeeping or accounting practices
• Knowledgeable of computers, data entry/retrieval, output, etc
• Able to examine and verify financial documents and reports
• Able to prepare financial and other records in a systematic, neat and legible manner
• Maintain confidentiality of all resident care information in accordance with HIPAA guidelines

Nice To Haves

• Experience in a healthcare setting and accounting position preferred

Responsibilities

• Assist in the establishment and maintenance of an adequate accounting system that reflects the operating cost of the facility, to include resident accounts, census, insurances and insurance coverage.
• Process and verify payment of invoices on a timely basis, and complete adjustments to ensure accounts are reflected correctly.
• Verify voucher reports, remittance advices, checks and journals for the accuracy of each report.
• Monthly billing of Medicaid insurance.
• Communicate with suppliers/vendors, and monitor and collect accounts receivables, to include daily and weekly follow up.
• Record, post and process daily charge slips and payments received and balance to resident accounts; reconcile accounts at end of month.
• Assist in preparing monthly financial statements and reconciling bank statements.
• Maintain or oversee payroll to include maintenance of employee records, processing time cards, paychecks, computation of federal and state payroll taxes, and miscellaneous deductions as directed.
• Create and uphold an atmosphere of warmth, patience, enthusiasm, and a calm and cheerful environment.

Benefits

• Comprehensive medical, dental, and vision plans.
• Low individual and family deductible.
• Benefits eligible at 30+ hours/week.
• 401(k) Retirement Plan with discretionary employer match
• Paid Time Off (PTO) and Premium Pay for Holidays worked, conditions apply
• Employee Assistance Program (EAP)
• Canopy: Free, confidential support for mental health, stress, family needs & work/life balance
• Health Savings Account (HSA), Flexible Spending Accounts (FSA) options and CERA (Commuter Expense Reimbursement Account)
• Voluntary & Supplemental Insurance Options: Voluntary Life and AD&D, Short- and Long-Term Disability, plus Whole Life, Accident, Critical Illness, Hospital Indemnity, and Legal Services.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED