Business Office Coordinator, Full-Time

Community Hospital•Grand Junction, CO

6d•Onsite

About The Position

The Business Office Coordinator is a full-time position responsible for the maintenance of databases, monitoring of contracts, peer review, and staff educational compliance. This role also involves maintaining patient care forms, assisting with committee meetings, processing vendor invoices, and ensuring the efficient and compliant operation of the business office and medical records. The coordinator must adhere to facility compliance policies to meet all Federal, State, and regulatory requirements for licensure, certification, and accreditation, and assist in site visit preparedness.

Requirements

High school diploma or equivalent
Completion of medical terminology course and knowledge of regulatory practice preferred OR equivalent combination of education & experience.

Nice To Haves

Bachelor’s degree preferred.
At least two (2) years of business office coordination of healthcare services preferred.
Completion of medical terminology course and knowledge of regulatory practice preferred OR equivalent combination of education & experience.

Responsibilities

Responsible for maintenance of the databases to monitor valid and useful information.
Run ad-hoc, quarterly and annual reports to assist in monitoring of contracts, peer review, and staff educational compliance.
Monitor contracts and the required supporting documents to ensure compliance.
Maintain Disaster Call Trees.
Maintain physician, scheduler, and staff phone and/or email lists.
Responsible for the maintenance of forms for patient care in the corresponding nursing departments.
Maintain documents used by physicians, nurses, and other allied healthcare personnel.
Coordinate with leadership, physicians, and committees regarding form changes to support best practices.
Coordinate approvals from physicians through QAPI, MAC, and/or the BOM meeting as appropriate.
Assist in preparation for all committee meetings.
Develop meeting agendas and packets for distribution, as applicable.
Coordinate catering for committee meetings, as applicable.
Send out attendance reminders for committee meetings, as applicable.
Transcribe and file/scan completed minutes and final packets from committees.
Assist when necessary in preparation of vendor invoices for the A/P department.
Match pending vendor invoices with PO and Packing/Receiving form and code for payment from the A/P dept.
Obtain approvals on each invoice and scan/send to accountant for payment.
Ensure copy of implant form, invoice, and PO are scan/sent to the billing office for all implant procedures from previous day.
Forward all appropriate documentation to the accountants payable.
Maintain records of pending statements, invoices, and vendor payments.
Responsible for assisting in coordination and maintenance of an efficient, compliant, and productive business office practice.
Assist in maintenance of the medical records to ensure accurate, compliant, and timely processing with respect to billing and regulatory standards.
Ensures facility policies and procedures are followed regarding copying and dissemination of medical records to include preparation, storage, and distribution.
Ensures related and pertinent clinical/scheduling communication is forwarded to perioperative team.
Assist in collection and delivery of monthly statistical information as applicable.
Abides by facility compliance policies to meet all Federal, State, and regulatory requirements for licensure, certification, and accreditation.
Assists in maintaining preparedness for CMS and AAAHC site visits, as assigned.