Business Office Coordinator
EPE Industries USA Inc•Portland, OR
•Onsite
About The Position
The Business Office Coordinator serves as the primary administrative resource for plant leadership and production staff, assists with purchasing and inventory documentation, coordinates vendor and customer communications, and ensures accurate recordkeeping related to production, shipping, and employees. This role helps keep the office and plant running smoothly by combining strong administrative skills with an understanding of a production environment.
Requirements
- Associate degree or equivalent preferred
- 2-4 years of office administration experience with accounting responsibilities
- Strong time-management skills with the ability to prioritize tasks and multitask
- Proficient in Microsoft Office Suite and NetSuite
- Strong Excel skills including the ability to calculate quotes
- Possess an exceptional level of organizational, analytical, and project management skills
Nice To Haves
- Exposure to packing warehouse environment preferred
- Bilingual (Spanish) preferred
Responsibilities
- Manage front office operations, including phones, emails, mail distribution, and visitor coordination
- Coordinate safety training, new hire paperwork, and documentation of employees as needed
- Manage onboarding process for temporary staff and work directly with staffing agencies
- Maintain employee records and support timekeeping/payroll data entry
- Manage the site’s sales order email inbox and take ownership of purchase order requests
- Process customer purchase orders, determine raw material availability to satisfy the order, and purchase additional raw material from approved vendors if necessary
- Work with Plant Manager to control approved budget for ordering raw material, office, and plant supplies
- Review internal sale quotations for pricing and volume against purchase orders to ensure accuracy
- Create work orders in collaboration with the Plant manager to meet on time deliveries
- Develop and carry out an efficient process for both paper and electronic records in compliance with company and state regulations
- Maintain excellent data entry within the NetSuite system
- Understand billing, payments, A/R, general ledger, revenue recognition, planning, audit, and reporting
- Assist in entering invoices into the accounting system and email invoices to customers
- Assist plant managers in generating and updating financial records as requested
- Assist with inventory management process by conducting cycle counts weekly (and/or as needed)
- Provide general administrative support to leadership as needed
- Regular and reliable attendance is an essential function of the role, with or without reasonable accommodation
- Support and comply with all company policies and safety requirements
- Perform other related duties as assigned
Benefits
- Health insurance (medical, dental, vision)
- Paid sick and paid vacation time off
- Company-paid life insurance
- Additional life/accidental death and dismemberment insurance
- Short and long-term disability
- 401k with company match
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
11-50 employees
