Business Manager

T-Lazy-7 Ranch & Snowmobiles•Aspen, CO

12d•$40 - $65

About The Position

The Business Manager works closely with ownership to coordinate business administration for T-Lazy-7 Snowmobiles. The role covers payroll, accounting, human resources administration, insurance, registrations, sales reporting, vendor payments, and seasonal preparation and closeout. The Business Manager also coordinates events, contracts, reporting, and project accounting with ownership and management, and performs additional year-round and owner-related administrative duties. During the winter season, the position administers payroll and employee records, manages accounting and financial transactions, handles insurance and fleet registrations, coordinates event and contract administration, and supports marketing and vendor agreements. Before and after the season, the role supports recruitment and onboarding, permit submissions and reporting, bonus calculations, deposit returns, and snow-dump accounting. Year-round work includes managing transactions for Eagle Butte Ranch and other assets, processing payroll, coordinating contract matters with ownership and legal representation, and handling specified owner-related bills, insurance, and rental reporting. The role requires at least five years of relevant experience and proficiency with QuickBooks and Microsoft Office. It requires accuracy, organization, discretion, independent judgment, effective communication, and the ability to manage seasonal workload fluctuations and time-sensitive responsibilities. On-site work in Aspen, Colorado, is required as needed.

Requirements

Five or more years of experience in business administration, accounting, bookkeeping, human resources administration, or a related field.
Demonstrated experience managing payroll, accounts payable, reconciliations, financial reporting, and confidential employee records.
Proficiency with QuickBooks and Microsoft Office.
Strong working knowledge of seasonal hiring, onboarding, employee documentation, insurance administration, vendor agreements, and regulatory reporting.
Exceptional accuracy, organization, discretion, and follow-through when managing multiple entities, deadlines, and sensitive financial or personnel information.
Strong written and verbal communication skills and the ability to coordinate effectively with ownership, managers, employees, vendors, banks, insurers, legal representatives, and government agencies.
Ability to work independently, exercise sound judgment, resolve routine administrative issues, and appropriately escalate significant financial, legal, or personnel matters.
Availability to manage increased workload and time-sensitive responsibilities before, during, and after the winter operating season.
Ability to work on-site in Aspen, Colorado, as required.

Nice To Haves

Experience with Rippling, FareHarbor, AppFolio, or comparable business systems.

Responsibilities

Administer payroll through Rippling, including timesheet approvals and calculating guide tips from FareHarbor reports.
Coordinate seasonal human resources functions, including staff check-ins and documentation of discussions, write-ups, and warnings.
Manage the employee Ski Pass program and collect and maintain staff medical training and radio assignment information in Rippling.
Process commission payouts for the concierge program and office staff.
Manage QuickBooks accounting and transactions, administer FareHarbor reporting, and reconcile sales in QuickBooks.
Process state fuel tax refunds and coordinate intercompany utility reimbursements.
Manage accounting for future projects, including project accounting.
Process vendor invoices and account payments, including snowmobile-related bills and payments to specified vendors and service providers.
Work with the local banking partner on loan payments and loan closeouts.
Complete lease payments and related calculations, manage lease requirements, and coordinate repairs as necessary.
Work with marketing companies on seasonal marketing, social media, and specialized advertisements or materials.
Work with the snowmobile office manager on barter agreements, special tour agreements, and other seasonal agreements.
Coordinate insurance policies covering workers’ compensation, tour liability, snowcat and grooming liability, and company vehicles.
Maintain yearly registrations for vehicles, snowmobiles, and UTVs, and complete periodic reporting with the Secretary of State.
Coordinate event timing, contracts, and details with management for Shining Stars, Disabled Veterans, and other events.
Administer government contracts, renewals, and invoice submissions for Disabled Veterans events.
Post and update job descriptions through Rippling and advertise openings through various channels.
Screen and interview candidates, coordinate interview schedules, send hiring documents, and coordinate background checks.
Assist with submission of the U.S. Forest Service permit Operations Plan and coordinate yearly dirt-sample submissions for Pitkin County Snow Dump permit requirements.
Calculate bonuses, coordinate the return of housing and ski deposits, assist with USFS permit reporting on tour use, and complete Snow Dump accounting and reconciliation.
Manage QuickBooks transactions for Eagle Butte Ranch and other assets as required, and process payroll for year-round employees through Rippling.
Work with ownership and legal representation on contract agreements and outlines.
Prepare the monthly AppFolio rental report and send it to T7 for reimbursement.
Process personal bills and manage insurance for personal items, renters’ coverage, and umbrella coverage.