Business Manager

YMCA of Greater Boston • Boston, MA

12d • $60,000 - $65,000

About The Position

The Business Manager is primarily responsible for the Center’s day-to-day administrative operations, including accounts payable, payroll, accounts receivable, forecasting, grant management, table file management, and financial statement preparation. The role also assists Executive Directors and the association program VP with administrative needs as assigned, and reports to the Senior Vice President.

The position supports accurate financial operations and budget management across the Center, works with the Association Finance office on monthly closing, and coordinates with program and finance staff. The typical schedule is 9:30 a.m.–5:30 p.m. or 10:00 a.m.–6:00 p.m., Monday through Friday, with some evening and weekend work and monthly Manager on Duty shifts as needed.

Requirements

• At least 3 years of experience in management and supervision.
• Extensive understanding of computer systems, accounting procedures, and good business practices.
• Strong organizational skills and the ability to create systems for smooth branch operations.
• Experience supervising staff and working with staff, members, and guests to meet branch goals.
• Effective written and oral communication skills.
• Demonstrated skills in budget development and management, planning, and facility management.
• Ability to communicate clearly with program staff to help ensure budget goals are met.
• Ability to meet the physical demands of the role, including regularly standing, walking, using hands to handle objects or controls, and talking or hearing; frequently sitting and reaching; and occasional lifting of office supplies.
• Availability for some evening and weekend work and monthly Manager on Duty shifts as needed.

Nice To Haves

• Bachelor’s degree in accounting, business, or a related area preferred.
• YMCA program experience preferred.

Responsibilities

• Ensure Center payroll is accurate, completed on time, and communicated to the Executive Director or Program Lead; help resolve payroll issues between employees, Human Resources, and payroll.
• Confirm that day-to-day accounting and computer functions are working properly.
• Manage processing of Center revenue, including point-of-sale transactions, credit and cash handling and storage, and daily cash reconciliation for the main building and off-site locations.
• Monitor payroll and other Center expenses against budget, identify actual or projected variances, and communicate concerns to the Executive Director and Senior Vice President.
• Monitor accounts receivable for accuracy and manage the Center’s receivables to keep balances as low as possible across membership, programs, fundraising, and grants.
• Assist the Executive Director and Program Directors with preparation of the annual operating budget and maintain the SGA forecast to reflect expected budget variances.
• Analyze monthly financial results and share them with assigned Center Executive Directors.
• Manage the monthly closing process with the Association Finance office, including setup entries and deferrals.
• Manage cash flows for special events, including road races, galas, and other events.
• Manage assigned third-party and contract billing in accordance with state or federal agency requirements.
• Manage accounts payable, ensuring accurate and timely purchase orders and vendor payments within allocated budgets.
• Communicate effectively with the Finance Department.
• Use Traction Rec, NPSP, and SGA proficiently.
• Assist in other areas as directed by the Senior Vice President.
• Participate in bi-monthly Business Meetings and monthly Center Staff Meetings as needed.
• Hire and train front desk staff to meet organizational goals.
• Support branch operations through systems, budget development and management, planning, and facility management.
• Complete required training and certifications, including Child Abuse Prevention, Respect in the Workplace, Listen First, and others as determined.

Benefits

• Free YMCA membership for the employee.
• Discounts on specialty programs such as personal training and swimming lessons.
• Discounted or free family membership.
• Robust retirement plan up to 10%, subject to eligibility requirements.
• Health, dental, and vision benefit package.
• Vacation and sick time; part-time employees receive sick time.
• Leadership development in a caring, challenging, and diverse working environment.
• Opportunities to learn new skills and functions.
• YMCA career training programs.
• Healthy work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed