CDOC Business Manager (Administrator III) Canon City

State of Colorado • Denver, CO

8d • Onsite

About The Position

The Business Manager provides fiscal oversight and reporting to the Budget Office, CDOC Management, and the Wardens of assigned facilities. This position reviews and directs expenditures in accordance with procurement, personnel, and fiscal rules.

Requirements

• Six (6) years of full-time professional experience in auditing, accounting, budgeting, or statistical research.
• OR A combination of related education and/or relevant experience as described above equal to six (6) years.
• Professional Work - involves exercising discretion, analytical skill, judgment, and personal accountability and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is: uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field and continuously studied to explore, extend and use additional discoveries, interpretations, and application and to improve data, materials equipment, applications, and methods.
• Education - Completion of formal education at an accredited, non-correspondence trade/vocational school, college or university that resulted in demonstrated competencies equivalent to those gained through the required experience may be substituted for the experience on a year for year basis.
• Ability to develop strong, ongoing professional relationships, and foster strategic partnerships
• Exceptional interpersonal/customer service skills
• Highly effective critical thinking, complex problem solving, and decision-making skills.
• Self-directed and motivated work ethic
• Strong organizational, planning, and prioritization skills
• Detail -oriented with exceptional attention to detail and accuracy
• Excellent verbal and written communication skills
• Ability to interpret complex rules, regulations, policies, procedures, and guidelines
• Strong ability to multi-task and demonstrate flexibility
• Established proficiency in position-related office technologies, which include Microsoft Office applications and ability to quickly learn other financial software systems.
• Ability to read and comprehend the English language
• Ability to effectively communicate fluently in English both verbally and in writing
• Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind
• Ability to present and convey budgetary information in both formal and informal meetings, reports, and presentations.
• Self-control, a strong sense of ability to work in stressful, potentially violent situations.
• Ability to remain alert, emotionally stable, and mentally resilient under pressure and observant throughout their shift.
• Tolerance to stress, confinement, and high-stakes interaction.
• Must be 21 years of age
• Possess a valid driver’s license.
• Possess a high school diploma or GED
• Applicants must have valid U.S. work authorization at the time of application
• Successfully pass all modules of the six-week Colorado Department of Corrections Basic Training, to include English reading comprehension, relevant competency assessments and written/practical exams in Defensive Tactics.
• Possess the physical ability to successfully complete Defensive Tactics
• Must be able to see and hear in order to observe, address and respond to potential breaches in safety and security.
• Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury
• Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently.
• Work in situations involving assaultive behavior, physical control of another person and/or restraint situations.
• Deal with individuals with a range of moods and behaviors, utilizing tactfulness and a congenial, personable manner.
• Work with people of the opposite sex, diverse racial ethnic groups, mentally ill and emotionally disturbed offenders.
• Communicate by talking, listening and/or signaling people to convey or exchange information, assignments.
• Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings
• Willing and able to travel
• Willing and able to work various shifts, days, afternoons, graveyards (nights) which includes a rotating shift schedule.
• TB (tuberculosis) screening is required of all new employees upon hire
• Successful completion of a background investigation is required.

Nice To Haves

• Graduation from an accredited college or university with a bachelor’s degree in finance, business, business management, accounting, public administration, criminal justice, or closely related field of study.
• Knowledge of the Colorado State Procurement Code, relevant Administrative Regulations and State Fiscal Rules
• Experience with the Colorado Operations Resource Engine (CORE) system
• Familiarity with accounts payable policies and procedures
• Proficient in Google Suite
• Relevant years of State service

Responsibilities

• Analyze requisitions to determine appropriate procurement method in alignment with fiscal rules
• Review and approve documents in the Colorado Operations Resource Engine (CORE) system
• Determine available funds by monitoring operating and personal services allocations
• Complete deposits and reconcile cash transactions with general accounting staff
• Conduct data analysis, identify trends, and develop projections for consideration by management in making discretionary spending decisions.
• Conduct research to detect and correct errors, reconstruct and reconcile financial transactions, provide requested information to the budget office for use by management, the Office of State Planning and Budget, and the Joint Budget Committee.
• Provide oversight and daily management of the procurement card program, by assisting stakeholders with the application process, recommend spending limits, provide training of cardholders in fiscal responsibilities, audit card holder transactions, and provide feedback to correct misunderstandings.
• Facilitate appropriate access and use of financial tools and reporting systems among stakeholders, provide training on system utilization, spending limitations, fiscal rules, and procurement processes.
• Participate in financial planning, report allocation availability, and provide recommendations on personal services and on discretionary spending.
• Provide customer service to vendors and internal stakeholders, including timely processing of financial transactions.
• Other duties as assigned

Benefits

• Distinctive career advancement opportunities throughout the state system
• Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined. Contribution Plan plus 401K and 457 plans.
• Medical and dental health plans
• Short and long term disability coverage
• Paid life insurance
• 11 paid holidays per year plus vacation and sick leave
• Wellness program, tuition reimbursement, training opportunities and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED