Business License Specialist

Performance Food Group•Westlake, TX

10d

About The Position

The Business License Specialist manages the full lifecycle of business and tax license compliance across the organization. The role administers license applications, renewals, research, regulatory monitoring, and compliance-related projects to help ensure compliance with federal, state, provincial, and local licensing requirements. It involves regular interaction with government agencies, external service providers, and internal stakeholders to support compliance, resolve notices, conduct research, and improve processes. The specialist must follow data privacy regulations, company confidentiality standards, and information security protocols, using sound judgment and discretion when handling sensitive information. Core-Mark describes itself as a North American marketer of consumer goods serving convenience operators across the United States and Canada. The company emphasizes associate development, internal advancement, and training opportunities.

Requirements

Associate degree or equivalent experience; a two-year degree is specified, preferably in Accounting or Business Administration, Finance, or a related field.
At least 2 years of experience in business licensing, permit administration, tax compliance, regulatory compliance, or a related discipline.
Experience managing multiple compliance deadlines in a high-volume environment.
Strong analytical, problem-solving, and organizational skills.
Advanced proficiency in Microsoft Excel and Microsoft Office applications.
Excellent verbal and written communication skills.
Ability to work independently and prioritize multiple competing tasks and deadlines.
Strong attention to detail, accuracy, follow-through, and thoroughness.
Ability to maintain confidentiality and handle sensitive information with discretion.
Sound business judgment and a proactive approach to resolving issues.
Strong project management and time management skills.
Ability to produce high-quality work under pressure and meet strict deadlines.
Self-motivation and ambition.

Nice To Haves

Experience with LicenseHQ or comparable business license management software.
Experience with multi-state licensing programs and regulatory compliance requirements.
Familiarity with retail, distribution, wholesale, transportation, food, alcohol, tobacco, or other regulated industries.
A continuous improvement mindset and ability to identify efficiencies and strengthen compliance processes.

Responsibilities

Manage renewals and registrations for a large portfolio of business licenses, permits, and tax registrations.
Prepare and submit accurate, timely license applications, renewals, and registrations.
Maintain accurate and complete records in LicenseHQ and other compliance management systems.
Research, interpret, and communicate federal, state, provincial, and local licensing requirements affecting company operations.
Monitor licensing changes and compliance requirements to support ongoing regulatory compliance.
Respond to government notices, inquiries, and correspondence related to licenses, permits, and registrations.
Prepare, analyze, and validate data for applications, renewals, reporting, and audits.
Partner with field finance, legal, tax, operations, sales, and other business functions on licensing compliance initiatives.
Assist with audits, examinations, and compliance reviews related to business licenses and permits.
Identify process improvements and participate in special projects as assigned.
Maintain working relationships with regulatory agencies and internal stakeholders.
Handle confidential and sensitive information in accordance with privacy, confidentiality, and information security requirements.