Business Development Project Coordinator

ExplorUS Corporate•Overland Park, KS

1d•Onsite

About The Position

At ExplorUS, we provide exceptional hospitality services in some of the most breathtaking locations across the country, including national and state parks, marinas, forests, and museums. From Hawaii to the East Coast, our dedicated teams create unforgettable experiences for visitors, with the support of our corporate office in Overland Park, Kansas. As a growing organization, we pride ourselves on developing innovative proposals that help us secure new contracts and expand our footprint. We are seeking a talented Business Development Project Coordinator to join our team at our corporate office in Overland Park, KS. This pivotal role will contribute to our growth by leading the creation of compelling, high-quality proposals that drive our success.

Requirements

Proven exceptional written and verbal communication skills
Detail-oriented with strong organizational skills
Professional demeanor, able to communicate effectively with different personality types
Able to work full-time in the Corporate Office as well as needed extra hours to meet proposal deadlines
Adept with MS Office applications (Word, PowerPoint, Excel) and Adobe Suite
Adept at use of digital technology and internet applications
Utilizing AI tools

Nice To Haves

Certification in project management is a plus, not required

Responsibilities

Assisting Business Development managers and working within stringent timeframes to meet proposal deadlines, ensure final documents are complete as set forth in the RFP, and ensure the submission is well-organized and professionally presented.
Work with the bid-writing team to coordinate, research, and assist in all facets of the proposal-creation process.
Complete required proposal forms and documentation for proposal responses and Business Development needs.
Coordinate scheduling of all Department meetings and meetings with Company leaders, subject matter experts, and third-party consultants, noting needed follow-up tasks and assignments.
Liaison between Business Development team members and Company department leaders, agency representatives, and third-party consultants.
Daily, monitor potential new business opportunities and provide analysis and summaries for review.
Monitor for and circulate information and documents to the internal and external teams.
Organize and keep up to date all Business Development files.
In conjunction with the Business Development managers, provide ongoing progress updates on Department activities to senior management.
Conduct research on proposal- and industry-related topics.
Assist in creating Department presentations.
Perform other related duties as required.