Business Development Assistant

Haynes and Boone, LLP • Dallas, TX

4d • Onsite

About The Position

This non-exempt position supports and works directly with the business development team to execute and deliver business development initiatives. The role calls for a detail-oriented and organized person who can efficiently handle marketing projects and support the team’s goals.

The assistant supports the preparation and maintenance of pitch books, presentations, proposals, attorney and practice-group content, directory submissions, event and sponsorship activities, research and data management, practice-group coordination, project administration, budget tracking, and department logistics. The position reports directly to a Senior Business Development Manager or Business Development Manager and has no subordinate staff.

The work takes place in an office environment and involves frequent computer and office-equipment use, communication with attorneys, vendors, clients, and staff, and occasional movement of documents or files weighing up to 15 pounds. The employee must be flexible to work overtime with short or no notice.

Requirements

• Bachelor’s degree required.
• Smartsheet is required.
• Strong computer proficiency and knowledge of Microsoft Word, Excel, and PowerPoint.
• Excellent communication skills, including listening, asking clarifying questions, and writing.
• Superior attention to detail, strong work ethic, and positive client-service orientation.
• Responsible and dependable, with pride in the quality of work product.
• Ability to work with urgency when necessary and manage multiple projects with competing deadlines in a fast-paced environment.
• Professional diplomacy and composure in sometimes high-stress situations.
• Strong teamwork skills and ability to take ownership of numerous assigned tasks.
• Flexibility to work overtime with short or no notice.

Nice To Haves

• One or more years of experience in professional services, marketing/business development, or corporate communications is preferred.
• Ability to learn software such as InterAction, Vuture, and Foundation.
• Enthusiasm and dedication to developing a professional-services business development career.

Responsibilities

• Respond to internal requests for practice-group marketing materials, attorney biographies and photographs, and other marketing and business development assistance.
• Help draft, proofread, and assemble pitch books, presentations, and proposals.
• Maintain and update information in pitch-book and proposal databases.
• Coordinate updates to lawyer biographies, practice-group overviews, deal and case charts, representative client lists, web-page content, and other materials.
• Assist with submissions for key directory rankings, including Chambers and Legal 500.
• Assist with content creation, editing, and proofreading; track and save marketing materials in appropriate locations and manage departmental electronic files.
• Support internal communications and assist with external client communications, including alerts and newsletters.
• Work with business development managers, specialists, and coordinators on events and sponsorships, including follow-up efforts; assist during events and update the CRM system to track post-event follow-up and return on investment.
• Prepare materials for practice-group meetings, maintain overall schedules, participate in meetings, and create business presentations using software tools, especially PowerPoint.
• Collaborate with the business development team and Competitive Intelligence Group on research projects.
• Coordinate the development of forms to collect, organize, and analyze data; help maintain the client relationship management database and contact lists; and support matter maintenance, including narrative updates.
• Assist with ad hoc marketing projects, including Word documents and PowerPoint presentations; schedule department meetings, maintain calendars, and keep content up to date.
• Ensure paid sponsorship and charitable initiative components are completed as contracted.
• File expenses and check requests, process invoices, track marketing budgets and expenses, and collaborate with teams on budget management.
• Handle scheduling and logistics for team and committee meetings and the attorney training program.
• Perform related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level