Business Development Assistant

Orthodontic Experts Management LLC•Des Plaines, IL

1d•Onsite

About The Position

Orthodontic Experts is a patient-centered orthodontic organization with over 30 locations across the greater Chicagoland area, Wisconsin, and Indiana. The Business Development Assistant provides administrative, organizational, and operational support to the President and Vice President of Marketing and Business Development. The role helps maintain business development databases, coordinate meetings, organize reports and research, track project deadlines, and keep business development activities organized and on schedule. The ideal candidate is organized, detail-oriented, proactive, and able to manage multiple priorities accurately and professionally. Responsibilities include executive and administrative support; maintaining records, files, presentations, and meeting materials; managing provider and market information in business development software; assisting with reporting and data accuracy; coordinating travel-planning software and travel documentation; researching industry events and market opportunities; and tracking project tasks and deadlines. The position is full-time and onsite at 1700 W Higgins Rd, Des Plaines, Illinois. Hours are 8:00 AM to 5:00 PM, with 10% travel.

Requirements

Minimum of 2 years of administrative, executive assistant, project support, marketing support, or related experience.
Strong proficiency in Microsoft Office Suite, particularly Excel, Outlook, Word, and PowerPoint.
Excellent organizational and multitasking abilities.
Strong verbal and written communication skills.
Ability to work independently and maintain confidentiality.
Strong attention to detail and follow-through.
Valid driver's license.

Nice To Haves

Associate degree or bachelor's degree preferred.
Experience working with CRM, database, or project management software preferred.

Responsibilities

Provide administrative support for business development activities and projects as directed by the President and Vice President of Marketing and Business Development.
Enter and maintain notes, updates, and records in business development software platforms.
Organize and maintain electronic files, reports, and documentation.
Assist with preparing presentations, reports, and business materials.
Coordinate and schedule meetings, including preparing agendas and meeting materials.
Record, organize, and distribute meeting notes and action items.
Create and maintain contact lists of Medicaid and private dental providers.
Enter and update provider information and business development activities in company software.
Upload provider reports and business intelligence data into company systems.
Update quarterly heat maps and territory information as directed by leadership.
Maintain current competitor information and market intelligence in business development software.
Oversee external contractors editing data in the software.
Review monthly reports and assist in analyzing bonding metrics and doctor days by clinic.
Compile and organize reports for leadership review.
Monitor data accuracy and ensure information remains current across systems.
Manage and maintain software used for business development travel planning.
Prepare travel materials and provider information for business development activities.
Create and distribute post-travel briefs, summaries, and follow-up documentation.
Research conferences, networking events, and industry-related events for executive leadership.
Gather and organize information on dental providers and market opportunities.
Schedule and facilitate cross-departmental meetings related to new business initiatives.
Monitor business development projects, checklists, and deadlines to ensure timely completion.
Follow up on assigned tasks and provide status updates to leadership.