Business Coordinator (Full Time, Days)

Nicklaus Children's Hospital•Miami, FL

About The Position

Responsible for all aspects of business and office operations across multiple cost centers, including contracts, communication, and budgets, while keeping each Leader informed of status. The role procures and acquires resources and coordinates team members to deliver services in a timely manner. It supports practice operations and projects, maintains records and policies, and helps ensure the office runs smoothly.

Requirements

At least two years of administrative or clerical support experience.
Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Independent and strong problem-solving skills.
Ability to communicate verbally and in writing.
Ability to work independently and flexibly with minimal supervision.
Ability to adapt and react calmly under stressful conditions.
Ability to maintain confidentiality of sensitive information.
Ability to prioritize and handle multiple concurrent tasks.
Attention to detail.
Ability to represent the department or function professionally, courteously, and efficiently.

Nice To Haves

High school education or equivalent preferred.

Responsibilities

Develop, maintain, and reconcile department budgets; track ongoing and upcoming needs within financial constraints and control unbudgeted expenses.
Verify and submit invoices in the system for payment.
Participate in meetings with Leaders; prepare agendas, confirm attendees, and take minutes.
Work with PSA Leaders on projects involving practice operations.
Compile, research, and analyze data related to practice operations for business and office projects with PSA Leaders.
Ensure office operations run smoothly; monitor coverage through the scheduling system and submit work orders for phone, computer, equipment repairs, and services.
Process payroll and maintain employee records; edit KRONOS transactions promptly and within established guidelines, ensuring accurate and efficient record keeping.
Update and maintain policies, guidelines, and documents in Policy Tech systems, ensuring documents are current and compliant.
Provide timely customer service to clients and coworkers and enhance customers' perception of PSA.
Manage business and office operations, including contracts and communication, across multiple cost centers while keeping each Leader informed of status.
Procure resources and coordinate team members to deliver timely services.