Business Conduct Compliance Coordinator (14 month contract)

CIRO / OCRI • Montreal, QC

12d • Hybrid

About The Position

Reporting to the Director of Business Conduct Compliance in Montreal, the
incumbent is responsible for providing technical and administrative support to
the management and staff of the Business Conduct Compliance (BCC) team and the
Case Assessment team. You will play a key role in coordinating departmental
activities, managing documentation, and ensuring deadlines are met.

Requirements

• High School or College degree or diploma.
• At least three (3) years related administrative experience.
• Experience providing support to multiple stakeholders at various management levels.
• Bilingual proficiency in French and English
• Proven ability to handle confidential information with discretion and professionalism
• Strong time management skills and ability to prioritize effectively
• Experience working with various databases
• Advanced computer skills, including Microsoft Word, Excel, PowerPoint, and SharePoint
• Ability to manage multiple tasks and deadlines simultaneously
• Excellent organizational skills and a commitment to improving administrative efficiency
• Strong interpersonal skills and effective verbal and written communication abilities
• Excellent grammar, spelling, and proficiency in drafting and formatting professional documents
• High attention to detail, accuracy, and consistency
• Ability to work independently and collaboratively within a team environment
• General understanding of the roles and objectives of CIRO’s departments and divisions
• Professionalism and discretion in handling sensitive files

Nice To Haves

• Completion of the Canadian Securities Course (CSC) and Conduct and Practices Handbook Course (CPH) would be an asset.
• Familiarity with audit management software such as TeamMate and EWP
• Knowledge of the securities industry and its terminology (considered an asset)

Responsibilities

• Provide administrative support to the Director, managers and team members of BCC and Case Assessments, including tracking reports intended for members and preparing various documents.
• Review inspection reports to ensure quality, clarity, and compliance with established standards.
• Monitor deadlines and promptly flag any issues that may impact timely delivery.
• Update, adapt, and maintain French-language document templates in line with organizational needs.
• Manage departmental databases to ensure information is accurate, complete, and up to date.
• Collect and compile data relevant to BCC examinations using internal systems, member firm communications, and public sources.
• Assist in the preparation of examinations, targeted inspections, and operational reports for senior management.
• Prepare files and documentation for sharing with external stakeholders.
• Coordinate staff meeting schedules.
• Maintain current distribution lists for the department.
• Support the preparation of correspondence, presentations, and confidential documents as required.
• Perform other related administrative tasks to support the department’s efficient operation.

Benefits

• Competitive base salary in alignment with market
• Performance based bonus
• Hybrid work environment
• Employer paid Health Benefits and Spending Account that offer flexibility to meet your individual or family needs as of day one
• Defined Contribution Pension Plan with company matching that starts on your first day of employment
• Paid flex days and sick days
• Vacation days
• Maternity Leave Of Absence/Paternity Leave Of Absence top up
• Paid continuous learning and continuing development including designations

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED