BUSINESS AND CAPITAL COORDINATOR

City Of Balch Springs • Balch Springs, TX

9h • $28 - $30 • Hybrid

About The Position

The City of Balch Springs is a vibrant, inclusive, and sustainable community that thrives on its rich history, commitment to progress, and dedication to fostering a positive work environment. As a city, we focus on enhancing the quality of life for our residents, businesses, and visitors. We are a forward-thinking organization that embraces innovation and strives for excellence in every department. With our clear vision to inspire growth and community pride, the City of Balch Springs is an excellent place to build a rewarding career. Whether you’re passionate about public safety, economic development, or community engagement, we offer diverse opportunities that allow you to make a meaningful impact. As an employee of the City of Balch Springs, you’ll be part of a supportive team where professional development is encouraged, and collaboration is valued. We believe in providing employees with the tools and resources they need to succeed, ensuring a positive work-life balance and fostering a culture of respect, integrity, and open communication.

Requirements

• Bachelor's degree in Business Administration, Public Administration, Finance, Urban Planning, Engineering, Project Management, or a related field
• One (1) years of progressively responsible experience involving direct project coordination or project management, including responsibility for tracking timelines, deliverables, vendors, contracts, budgets, expenditures, or other financial activity.
• A valid Texas driver’s license.
• Equivalent combinations of education, training, and experience that provide the required knowledge, skills, and abilities may be considered.
• Qualified applicants should demonstrate direct responsibility for coordinating projects, programs, or significant project components; managing timelines and deliverables; facilitating cross functional collaboration; and supporting the operational and financial components of assigned activities.
• The department is seeking experience that demonstrates the ability to independently manage assigned responsibilities while also effectively supporting larger or more complex projects led by department leadership.
• Experience primarily limited to transactional processing, bookkeeping, payroll, data analysis, or general administrative support without broader project coordination responsibility may not provide the depth of experience desired for this position.

Responsibilities

• Independently coordinate assigned projects or project workstreams from initiation through completion and provide project coordination support for larger or more complex Capital Improvement Program (CIP), infrastructure, economic development, grant funded, and other Business and Capital initiatives led by department leadership or other project leads.
• Establish, maintain, and track project schedules, milestones, budgets, contracts, vendors, deliverables, financial activity, and project documentation; identify outstanding items or potential delays and coordinate appropriate follow-up.
• Coordinate directly with vendors, contractors, consultants, and external partners regarding project requirements, schedules, scopes of work, deliverables, invoices, documentation, performance expectations, and routine issue resolution.
• Track project and program financial activity, including budgets, expenditures, purchase orders, invoices, payments, reconciliations, and supporting documentation, and coordinate with Finance regarding discrepancies or required action.
• Compile and analyze project and financial information, conduct research, and prepare reports, presentations, status updates, and recommendations to support planning and leadership decision making.
• Research funding opportunities and support or coordinate grant activities, including applications, documentation, financial tracking, reporting, and compliance requirements.
• Facilitate communication and collaboration among City departments, vendors, contractors, consultants, and other stakeholders to ensure responsibilities, deadlines, and deliverables are understood and completed.
• Maintain organized and accurate project, contract, financial, grant, and vendor records in accordance with City requirements.
• Identify project or operational issues, research available information, and recommend solutions or next steps within the scope of assigned responsibilities.
• Identify and recommend improvements to project workflows, documentation, financial tracking, communication, and departmental processes.
• Perform other duties as assigned.

Benefits

• Competitive Salary
• Comprehensive Benefits Package: Includes medical, dental, and vision coverage for employees and their families.
• Retirement Plans: Access to a retirement savings plan to help you plan for the future.
• Paid Leave: Generous paid time off, including vacation, sick leave, and holidays.
• Work-Life Balance: We prioritize a balanced work-life environment, offering flexible scheduling when possible.
• Professional Development: Opportunities for training, certifications, and career advancement within the city.
• Employee Recognition

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level