Business Analyst III

Aleut Federal•Washington, DC

About The Position

Aleut Federal is seeking an experienced Business Analyst III to provide comprehensive program, analytical, and administrative support for high-priority Business and Administrative Services Division (BASD) functions and workforce initiatives. The role supports development, implementation, coordination, and continuous improvement of business processes, procedures, reporting, and management tools across the employee lifecycle and related administrative programs. The position also provides leadership over the On/Offboarding Center of Excellence and administrative and program support for the Office of Science Drug Testing Program. Drug-testing support includes scheduling, records management, reporting, tracking, and coordination in accordance with DOE requirements, while protecting sensitive testing and personnel information and maintaining strict confidentiality. Matters requiring Federal determination or action are elevated to the appropriate Federal official. The work may require a federal office environment and regular interaction with Federal employees and authorized service providers.

Responsibilities

Develop, maintain, and update SOPs, process documentation, guidance, communications, and supporting resources for priority programs, including onboarding/offboarding, SEET, visitor access, parking, telework, and space/facilities.
Review applicable DOE HC, MA, and other requirements and identify compliance considerations for Federal review and determination.
Analyze business, administrative, and workforce data; standardize metrics, definitions, and reporting structures; and conduct data-quality reviews.
Develop administrative dashboards, trend analyses, reports, and other management products that support leadership decisions, workload management, and program planning.
Track onboarding, offboarding, and other employee lifecycle activities, including pending and completed personnel actions, aging actions, discrepancies, and potential process delays.
Provide leadership over the On/Offboarding Center of Excellence.
Generate and analyze Workday reports and incorporate authorized information from DOE systems and reporting tools, including PAR, DOEinfo, PAIN, and DOE People.
Respond to priority and time-sensitive requests for BASD workforce, business, and administrative data; conduct analysis and prepare reports, summaries, and briefing materials.
Coordinate and interact with SC employees and stakeholders at all organizational levels, including senior executives and political appointees, on priority BASD activities and administrative requirements.
Support the BASD Director, Deputy Director, and subject matter experts in planning, coordinating, tracking, and executing priority BASD and workforce initiatives; participate in meetings and follow through on assigned actions and deliverables.
Maintain BASD SharePoint resources, including Admin Alley, and keep program information, procedures, reference materials, and communications current and accessible.
Develop and deliver informational sessions and training materials for Admin/APEG personnel on BASD initiatives, processes, and updated policies and procedures.
Monitor and apply established requirements and procedures for executive correspondence, official records, file maintenance, and records disposition for BASD.
Document decisions, action items, and follow-up requirements from BASD status meetings; prepare a high-level monthly management report covering completed actions, accomplishments, emerging issues, risks, challenges, and items requiring leadership attention.
Identify opportunities to streamline administrative processes, strengthen internal controls, improve data integrity, reduce processing delays, and enhance BASD service effectiveness and customer experience.
Maintain Drug Testing Program files, reports, records, and tracking systems for Testing Designated Positions (TDPs), employee acknowledgements, testing notifications, testing status, results, and related documentation in accordance with privacy and confidentiality requirements.
Maintain current TDP rosters, track employee, supervisor, and testing information, and provide periodic status updates.
Coordinate administrative activities for random, HRP, reasonable-suspicion, post-accident, and post-incident testing, including scheduling, notifications, completion tracking, and reporting.
Support supervisors and employees with required program documentation, acknowledgements, scheduling, and procedural information; email supervisors about drug-testing scheduling.
Receive, safeguard, document, and route drug and alcohol testing information and results to authorized DOE officials and program stakeholders according to established procedures.
Track reporting deadlines and support timely submission of testing data and completion information to the Departmental Substance Abuse Program Manager.
Coordinate administrative information with Human Resources, Personnel Security, the Employee Assistance Program, the Medical Review Officer, and other authorized program officials and service providers.
Track supervisor and manager completion of required drug and alcohol testing program training and maintain supporting documentation.
Provide general Drug Testing Program guidance and administrative support based on established DOE policies and procedures, and elevate matters requiring Federal determination or action.
Protect sensitive testing and personnel information and maintain strict confidentiality under applicable Federal and DOE requirements.