Business Analyst II: Office of Science – Contract Support

Aleut Federal•Germantown, MD

13d•Onsite

About The Position

Contractor shall provide business and administrative services support associated with the U.S. Department of Energy, Office of Science, Office of Management. The contractor shall provide a broad range of services in functional areas that include business operations and workforce management. Work scope includes, but is not limited to, administrative support activities such as advising OM leadership, providing administrative support for the OM Director and the OM Office, implementation of administrative policies, scheduling and supporting meetings/video conferencing, drafting responses to data calls and other office correspondence, and composing memoranda and letters for signature of office staff and tracking the completion of actions. Business support activities include policy analysis and support related to travel, timekeeping, telework, space, and other administrative management programs; operational support and analysis involving workforce planning activities such as workforce tracking, staffing plan maintenance, and analysis of DOE info workforce data; initiating and tracking CHRIS non-recruit actions; data analysis and tracking of financial expenditure include recruitment and retention incentive programs, awards and recognition programs, supplies and materials, federal travel, and training. The role involves analyzing office and workforce trends and making recommendations for improved operating efficiency, including developing standard operating procedures and best practices documentation. Participation in working groups and completion of special project assignments supporting the SC office of management activities is also required. Requires knowledge and use of Microsoft Office tools and other DOE administrative systems as required. Scheduling PAMS and BEFAST meetings with OIM staff, contractor employees, and the functional working group, scheduling PAMS and BEFAST training and User Acceptance Testing, maintaining the PAMS Functional Working Group Leads’ calendar, and completing the necessary paperwork to get contractors’ badges are also part of the responsibilities. Requires knowledge and use of Microsoft Office Suite, SharePoint, Skype for Business and Teams, and other DOE administrative systems, e.g., Zoom, as required. Job duties and responsibilities may be modified, expanded, or reassigned at any time, and this description does not represent a complete or exhaustive list of all tasks that may be required.

Requirements

One (1) to three (3) years of experience working on IT projects.
Strong written and verbal communication abilities with a professional, polished style
Proficient in computer systems, including Microsoft Office (Word, PowerPoint, Excel, Outlook), database tools, and document control systems
Highly organized with strong attention to detail
Competency with Microsoft Office applications
Ability to work with tight deadlines
Sound technical knowledge
Excellent communication and verbal skills
Experience working as part of a team
Experience in planning and schedule management
Excellent organizational management skills
Experience with multitasking
Analytical and problem-solving abilities
Excellent written skills

Nice To Haves

Bachelor’s Degree from an accredited university in Computer Science, Software Engineering, Business Administration, Management, or another scientific or technical discipline is preferred
Business Management Professional (BMP) Certification is a plus.

Responsibilities

Advises OM leadership on Administrative Management activities.
Provides administrative support for the OM Director and the OM Office, including: implementation of administrative policies, scheduling and supporting meetings/video conferencing, drafting responses to data calls and other office correspondence, and composing memoranda and letters for signature of office staff and tracking the completion of actions.
Policy analysis and support related to travel, timekeeping, telework, space, and other administrative management programs
Operational support and analysis involving workforce planning activities such as workforce tracking, staffing plan maintenance, and analysis of DOE info workforce data
Initiate and track CHRIS non-recruit actions
Data analysis and tracking of financial expenditure include recruitment and retention incentive programs, awards and recognition programs, supplies and materials, federal travel, and training.
Analyze office and workforce trends and make recommendations for improved operating efficiency, including developing standard operating procedures and best practices documentation.
Participate in working groups and complete special project assignments supporting the SC office of management activities.
Requires knowledge and use of Microsoft Office tools and other DOE administrative systems as required.
Scheduling PAMS and BEFAST meetings with OIM staff, contractor employees, and the functional working group
Scheduling PAMS and BEFAST training and User Acceptance Testing
Maintaining the PAMS Functional Working Group Leads’ calendar
Completing the necessary paperwork to get contractors’ badges
Requires knowledge and use of Microsoft Office Suite, SharePoint, Skype for Business and Teams, and other DOE administrative systems, e.g., Zoom, as required.