Business Affairs Manager

VaynerMedia LLC•New York, NY

1d•$85,000 - $105,000

About The Position

VaynerX is a contemporary family of companies dedicated to building and growing brands, including subsidiaries like VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce. VaynerMedia, founded in 2009 by Gary Vaynerchuk, is a global creative and media agency known for driving client relevance and business results, with offices in major cities worldwide. The Business Affairs Manager will collaborate with Producers, Legal, Project Management, and the SVP, Global Business Affairs to oversee content production for broadcast, social, and digital projects across all client accounts and offices. This role requires an intermediate level of experience, moving beyond administrative support to independently manage production workflows, talent negotiations, and risk assessment within a fast-paced creative environment, requiring a team player with an entrepreneurial spirit.

Requirements

A minimum 4-7 years of experience as a Business Manager at a creative advertising agency.
Strong working knowledge of SAGAFTRA and non-union talent contracts
Knowledge of music licensing, stock footage licensing and intellectual property licensing for broadcast and interactive media
Solid knowledge of TV production and post-production process
Working knowledge of AICP & AICE bid forms, production procedures and issues
Exceptional written, negotiation and verbal communication skills
Exceptional initiative, meticulous attention to detail and follow through skills
A true, team player that enjoys working collaboratively, as well as independently
A positive, can-do, roll up your sleeves attitude
Big picture thinker who is proactive, anticipates potential issues, and deals with them effectively.
Highly intelligent, detail oriented, multi-tasking, quick learner, who knows how to deal with various types of personalities

Responsibilities

Help administer: Talent Agreements
Materials Releases
Location Releases
Minor Employment Forms
Music license agreements
Issue talent contracts, session reports and completion reports.
Pay session, holding fees, usage in compliance with SAG/AFTRA/ACTRA when necessary
Coordinate with Extreme Reach (or other client-preferred paymaster), as applicable for all talent payment
Handle union and non-union inquiries pertaining to talent
Negotiate talent rates with agents and/or talent for specific projects
Forecast talent reuse on projects as needed
Research to find appropriate rights holders and contact information
Manage intellectual property rights and clearance acquisitions (including tracking any term limitations and advising Client teams regarding upcoming expirations)
Attend meetings pertaining to production to help ensure the viability of a concept
Review creative materials (concepts, storyboard, various cuts) and advise Agency teams on talent, copyright and intellectual property issues, determine where clearances are necessary, and advise on next steps.
Review creative materials and advise and assess risk based on agency’s social media guidelines.
Work closely with Producers in all business aspects of production
Work with Agency legal counsel on issues including active contracts, updating releases, contract templates, risk assessment and indemnifications