24023 - Business Administrator (BA)

Ministry of Justice • Portland, OR

7d • Hybrid

About The Position

This is a rotational, non-operational administrative role in an establishment, with no line-management responsibilities. The job holder provides administrative support for pathways and helps reduce reoffending by supporting opportunities for prisoners from reception to release.

The role involves sharing transactional work for the Activity Hub, including processing paperwork and entering data for checking and onward transmission by the Hub Manager. Work may cover student applications, resettlement pathway contracts, procurement, regime monitoring, management information systems, industries and manufacturing, education provision, activity and labour allocation, library activities, and prisoner pay.

The postholder also supports the Unit’s work and helps arrange prisoner opportunities such as job clubs, exit interviews, housing clinics, and induction assessments. Other duties include maintaining records and databases, handling communications, completing monitoring returns, processing requisitions, coordinating awareness sessions, preparing paperwork, liaising with stakeholders, compiling service delivery information, and providing meeting secretarial support. Duties may be reasonably adjusted or supplemented with tasks of a similar level.

Requirements

• Ability to fulfil all spoken aspects of the role confidently in English, or in Welsh where specified in Wales.
• Complete specific training in the relevant specialism after taking up the post.

Responsibilities

• Process Activity Hub paperwork and enter data for checking and onward transmission by the Hub Manager, covering relevant pathway, procurement, regime, education, activity, library, and prisoner-pay work.
• Help arrange and contribute to job clubs, exit interviews, housing clinics, and induction assessments to promote the Unit’s work and opportunities for prisoners.
• Organise, produce, and maintain accurate records for the area of work.
• Act as a contact point for team communications, prioritising and distributing communications to the appropriate person or department.
• Complete monitoring returns for the area of work.
• Enter requisitions into the finance database and process requisitions for the defined area of work.
• Coordinate awareness sessions for the area of work.
• Prepare paperwork for manager review and conduct initial checks as required.
• Correspond with relevant stakeholders and agencies to share information appropriately.
• Maintain and check establishment databases, manual filing systems, and information logs; respond within agreed timescales and produce reports as required.
• Collate information relating to relevant Service Delivery Indicators (SDIs).
• Act as secretary to meetings as required, including organising agendas, taking and distributing minutes, and circulating action points.
• Complete the specific training required for the post’s specialism after taking up the role.

Benefits

• Annual leave, calculated on a pro-rata basis where applicable.
• Nine days (66 hours 36 minutes) in recognition of bank, public, and privilege holidays, added to annual leave allowance.
• Choice of two Civil Service pension schemes.
• Flexible working arrangements, subject to business needs and satisfactory probation.
• Season ticket advance eligibility after two months’ service.
• Training and development opportunities, including an individual induction programme and security and diversity training.
• Opportunities to access promotion programmes.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed