Business Administrator II

Iowa State University•Ames, IA

About The Position

The College of Design seeks a Business Administrator II to oversee the business affairs and operations of assigned departments. As a Departmental Partner in the College of Design’s Administrative Services Office (ASO), this position applies a variety of skills and contributes significantly to departmental operations. The ASO values each team member’s contributions and encourages growth and professional development. The position reports to the college’s Fiscal Officer and collaborates closely with department chairs, faculty, and students. It encompasses administrative duties supporting the college’s academic work and requires an adaptable, collaborative, communicative individual who is proficient at multitasking.

Requirements

Bachelor’s degree.
Two years of related experience.
Legally authorized to work in the United States on an ongoing basis without sponsorship.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field.
Experience in financial management, including monthly account reconciliations, budget oversight, expense monitoring, and financial reporting.
Ability to explain and interpret financial information, policies, and procedures to faculty, staff, and other stakeholders to support informed decision-making.
Experience in higher education or a similarly complex organizational environment, with the ability to learn and navigate financial, academic, and administrative policies and procedures.
Experience providing administrative support in an academic or organizational setting, including personnel and student employment processes, scheduling and course coordination, scholarship or financial assistance administration, and faculty support.

Responsibilities

Manage departmental cost centers, budgets, and financial transactions in Workday, including state, course fee, and foundation funds.
Prepare and analyze budgets and financial reports; advise department chairs on expenditure tracking, budget comparisons, and financial decisions.
Approve expenses, reconcile accounts, and ensure compliance with university financial policies and procedures.
Coordinate course scheduling, room assignments, and faculty and instructor records in Workday Student.
Support department chairs with meeting coordination and follow-up on departmental matters.
Facilitate departmental voting and provide guidance on college and university policies and procedures.
Process graduate student hiring, assistantship appointments, and scholarships.
Support faculty searches through job postings, candidate travel, scheduling, and logistics.
Serve as a resource for faculty regarding departmental policies, procedures, and administrative matters.
Coordinate faculty promotion and tenure documentation.