Bureau Support Coordinator

Research Foundation for Mental Hygiene•Long Island, NY

4d•Onsite

About The Position

The Research Foundation for Mental Hygiene, Inc. is hiring a full-time Bureau Support Coordinator for the Bureau of Health Promotion for Justice-Impacted Populations (HPJIP), within the Division of Mental Hygiene. HPJIP works to reduce the health and social impacts of legal system contact for New Yorkers and their families through direct services, policy work, research, and partnerships with city agencies and community organizations. Its Strategy and Planning Unit supports the bureau’s strategic plan, operating infrastructure, and staff processes and culture. The coordinator carries the bureau’s support work and provides administrative support to the steering committee overseeing the bureau’s strategic plan. The position reports to the Special Projects Manager and is located at 42-09 28th Street, Queens, New York 11101.

Requirements

Master’s degree in psychology, social work, public health, public administration, public policy, or a relevant field and 2 years of relevant project coordination and/or project management experience; or a bachelor’s degree in one of those fields or a relevant field and 3 years of relevant project coordination and/or project management experience.

Nice To Haves

Experience coordinating hiring, onboarding, or other personnel processes in a large public agency or health care organization, including working with Human Resources on postings, interview scheduling, and overtime or timekeeping administration.
Strong writing and editing skills for internal audiences, including newsletters, staff announcements, and meeting minutes, and organizational ability to keep a monthly publication, quarterly all-staff meeting, and committee minutes on schedule.
Proficiency developing rosters, distribution lists, and trackers, with attention to accuracy and confidentiality of personnel information.
Experience using Excel and creating and manipulating large datasets with pivot tables, VLOOKUP, and formulas.

Responsibilities

Coordinate hiring for the bureau.
Serve as the standing point of contact with divisional Human Resources.
Maintain a roster of filled positions and open lines using a hiring tracker.
Schedule interview panels after receiving candidate lists.
Onboard new employees.
Offboard departing employees, including conducting offboarding interviews and sending required notices before their last day.
Maintain the bureau orientation curriculum and checklist, including scheduling first-week orientation and requesting equipment access before new employees’ start dates.
Maintain bureau staff rosters and distribution lists.
Send bureau-wide messages on behalf of bureau leadership, including Division of Mental Hygiene announcements and directives received through the Assistant Commissioner’s office.
Produce the bureau newsletter monthly.
Plan and run quarterly bureau-wide meetings and deliver two annual community-building events for bureau staff.
Provide administrative support to the Bureau’s Strategic Plan Steering Committee.