Meeting Coordinator, Speaker Bureau

BCD

8d • $55,000 - $58,000 • Remote

About The Position

The Meeting Coordinator, Speaker Bureau supports Life Sciences programs in a fast-paced, highly regulated environment. The role helps deliver educational events from kickoff through wrap-up, coordinating speaker outreach and travel, program logistics, reporting, and client support. It is a hands-on, client-facing position requiring organization, problem-solving, clear communication, and careful attention to compliance and detail. The role is virtual and operates within the Central/Eastern time zones, with travel requirements of less than 25%.

Requirements

• Strong organizational skills for managing multiple program details simultaneously.
• Ability to work accurately and follow processes in a structured, compliance-focused environment.
• Confident communication and high-level customer service skills when working with clients, HCP speakers, vendors, and internal teams.
• Careful data management across systems, reports, and program records.
• Ability to stay calm under pressure, juggle deadlines, and solve problems quickly.

Nice To Haves

• 1–5 years of experience supporting meetings, events, or program coordination.
• A bachelor’s degree in a related field.
• Experience in a marketing- or sales-focused support role.
• Familiarity with Life Sciences, medical programs, or other regulated industries.
• Comfort using Microsoft Office, especially Word and Excel, plus data management tools.

Responsibilities

• Organize multiple program details, including registration tracking and materials management.
• Coordinate venue, travel, and speaker logistics, including speaker outreach.
• Support program logistics and educational events from kickoff through wrap-up.
• Provide client support and communicate with clients, HCP speakers, vendors, and internal teams.
• Manage program data, reports, and records accurately across systems.
• Maintain compliance, documentation, and process standards in a regulated Life Sciences environment.
• Solve problems and manage deadlines in a fast-moving setting.

Benefits

• Flexible working environment and support to work where and when needed.
• Learning and development opportunities built into roles.
• Opportunities to move across roles and global locations.
• Comprehensive healthcare.
• Retirement plans.
• Continued education support.
• Diverse work locations.
• Travel and hotel discounts.
• Volunteer and sustainability opportunities.
• Employee recognition program.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed