HMS ADDED DUTY CONTRACT: Building Test Coordinator

North Slope Borough School District•Utqiagvik, AK

12h•Onsite

About The Position

The Building Test Coordinator (BTC) serves as the liaison between the school and the Curriculum and Instruction Department, with varying roles dependent upon the testing happening. The district recognizes that the time, care, and accountability needed to ensure smooth, consistent, and secure testing requires a devoted individual at each site. The BTC is responsible for attending all scheduled trainings regarding testing, whether offered by the Assessment Department, Student Services, Curriculum & Instruction, or an outside entity such as the State of Alaska or WIDA.

Requirements

High school graduate or equivalent required
Ability to pass a background Check

Nice To Haves

AK Driver's license preferred

Responsibilities

MAP/MPG browser check: Work with the Site Tech to verify that all student computers have access to the MAP testing browser. Report any issues to InfoTech and Caitlin.
Test Sessions: Create all test sessions for students in your building, according to the teacher who will be testing them. Test sessions must be created at least one day prior to testing. If students are missing from the roster, or are rostered to the wrong class, contact Ian Acuna.
Accommodations: Students who receive accommodations per their IEP must be given accommodations on their MAP testing. Verify the list of student accommodations with the Counselor, SPED teachers at your site, and the classroom teacher to ensure accuracy and compliance.
Test Proctors: Arrange training for test proctors in your building. Verify that each staff member has an account and can log in to the NWEA testing site. If you have issues, contact Ian Acuna.
Testing Scheduling and Completion: Work with teachers and building administrators to ensure that all students are given the appropriate test and are tested in the given window. Schedules need to be sent to Caitlin. If you need scheduling assistance, contact the Curriculum Department.
AIMSweb: Ensure all teachers giving the AIMS benchmarking probes have access to the online system. If teachers or students are missing, contact Ian Acuna.
WIDA ACCESS - Test Security Agreements: Verify that all your test administrators have signed level 4 TSA’s.
WIDA ACCESS - Proctor Training: Verify that all of the test proctors have passed the WIDA online modules pertaining to the assessments that they will administer. Work with Kathleen Fisher to ensure we have certificates on file. Report any issues to Kathleen and Caitlin.
WIDA ACCESS - Test Sessions: Work with Curriculum Department to determine the students needing the assessment, then create a schedule to ensure that all ELL students are tested.
WIDA ACCESS - Accommodations: Verify the list of student accommodations with Student Services, the Counselor, SPED teachers at your site, and the test proctor to ensure accuracy and compliance. Ensure that Student Services has the WIDA Accommodations form.
WIDA ACCESS - Materials Management: Assist in the ordering of materials for your building. Verify the list of students to be tested so proper materials can be ordered. Work with Kathleen to receive all WIDA ACCESS materials. Keep them in a secured location and sign them in and out to appropriate staff for testing.
NAEP: Work with your building principal to ensure the Government Representative has all of the information they need. Ensure all required staff completes the necessary paperwork from the federal government.
PEAKS - Test Security Agreements: Verify that all your test administrators have signed level 4 TSA’s.
PEAKS - INSIGHT client check: Work with the Site Tech to perform the configuration check. Report any issues to InfoTech.
PEAKS - Student Rostering: Roster all students into test sessions. If you have difficulties, report them to Caitlin immediately.
PEAKS - Test tickets: Print and organize test tickets by grade or teacher/classroom. Advise teachers to keep track of who does NOT test, keep their test tickets separate. Make-up students can use their original test ticket.
PEAKS - Scratch paper/graph paper: Make sure you have graph paper and blank scratch paper for each classroom that will be testing.
PEAKS - Wall materials: Cover up or remove materials on the walls where students will test.
PEAKS - Broadcast testing dates: Broadcast on VHF or radio the dates students will be testing.
PEAKS - Headphones: Notify Caitlin by December 15 if you anticipate needing additional headphones. If you allow any students to use headphones to block noise, you must give ALL students the option to use headphones while they test.
PEAKS - Test Administrator Directions & Tech Support Guide: Ensure each test administrator has a paper copy of the TAD and Tech Support Guide.
PEAKS - Accommodations: Verify the list of student accommodations with Student Services, the Counselor, SPED teachers at your site, and the test proctor to ensure accuracy and compliance. Ensure that Student Services has the appropriate forms signed by the test administrator.
PEAKS - Seating arrangements: Determine if there is enough room for all students to test, enough space between seats, and if there is an established seating chart.
PEAKS - Homeschool students: Ensure that Homeschooled students have been rostered BEFORE testing begins and that Assessment is aware of them/has contacted their home school.
PEAKS - Disruptive students: Create a plan with your staff for disruptive students, including who they are, where they will test, and who will administer the test.
PEAKS - During Testing - Teacher cell phones and laptops: Ensure teachers store cell phones and laptops out of sight and that cell phones are off or silent. Teachers are not to use their cell phone or laptop during the test session, except in an emergency if no landline is present.
PEAKS - During Testing - Post signs: Post signs such as 'No electronics' and 'Testing, do not disturb'.
PEAKS - During Testing - Security or ethics breach: Report any security breach or ethics breach to Caitlin immediately and document in writing.
PEAKS - During Testing - Special Circumstances: Document student/parent refusal, medical waiver, absent student, or invalidation on the Irregularity Report.
PEAKS - During Testing - Post-testing plan: Create a plan with your staff to ensure students know what they can do after they finish testing.
PEAKS - After Testing - Collect all Irregularity Reports: Scan/email all Irregularity Reports to Caitlin.
PEAKS - After Testing - Document parent refusals: Document all parent refusals and send to Caitlin.
PEAKS - After Testing - Collect all test tickets: Shred test tickets after a student has finished both parts of a test. Keep test tickets for students who have not yet tested.
PEAKS - After Testing - Shred scratch paper: Shred all used scratch paper.