Building Coordinator

Universities of Wisconsin•Madison, WI

20h•$25•Onsite

About The Position

The Building Coordinator position is located at 3500 University Avenue, which houses the Division of Extension and select PBS programs. This role is crucial for coordinating on-site event spaces, meetings, and events, serving as the primary point of contact for staff, community members, and visitors. Key responsibilities include scheduling and managing event spaces and meeting rooms, providing technology support, staffing the front desk, and handling customer service and administrative facility processes.

Requirements

Excellent organizational skills and attention to detail
Flexibility to multitask, work with frequent disruptions, and adjust to changing schedules is required
Experience with Microsoft Office Suite
Demonstrated experience in customer service roles
Comfortable learning new audio-visual technology

Nice To Haves

Familiarity with audio-visual technology
Experience planning or coordinating events, seminars, or meetings

Responsibilities

Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities.
Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.
Supports the use of meeting and event spaces by Extension, other building occupants, community members, and UW Madison departments through event scheduling space configuration, and technology setup.
Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision.
Assists in the management and upkeep of 3500 University Avenue.
Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.