Building Supervisor

Barnes & Noble•New York, NY

About The Position

The Building Supervisor is responsible for the daily operation, maintenance, and management of building systems, infrastructure, and services in a commercial office building. The role oversees repairs, preventive maintenance, safety compliance, and service requests to support a safe, clean, and efficiently operating property. The position involves inspecting and maintaining building systems, coordinating maintenance and vendor work, keeping accurate operational and compliance records, and responding to building emergencies, including outside normal working hours. The supervisor also periodically provides front lobby coverage and communicates with management, residents, tenants, vendors, contractors, and emergency personnel.

Requirements

High school diploma or equivalent.
Minimum 3–5 years of experience in building operations, facilities management, or a similar role.
Strong knowledge of HVAC, electrical, plumbing, fire/life safety, and elevator systems.
Valid state-issued driver’s license.
Willingness to become the building Fire & Life Safety Director (F89/T89).
Familiarity with NYC building codes and compliance requirements.
Strong communication, leadership, and problem-solving skills.
Ability to lift, climb ladders, and work in various building environments.
Availability for emergency calls outside normal working hours.

Nice To Haves

Technical or trade school certification.
Valid NYC Fire Department Certificates of Fitness (e.g., S-95, F-01, S-12), or willingness to obtain them.

Responsibilities

Conduct and oversee daily inspections of building systems, including HVAC, mechanical, electrical, plumbing, boiler, elevator, life-safety, and fire-protection systems; identify deficiencies and potential hazards.
Respond to, prioritize, and coordinate service requests and maintenance issues, ensuring timely resolution and minimal disruption to building operations.
Conduct required weekly cooling tower bacteria testing, maintain records, and submit documentation to appropriate NYC regulatory agencies.
Develop, implement, and oversee preventive maintenance programs for building equipment and systems.
Maintain accurate records of maintenance activities, inspections, service calls, repairs, preventive maintenance, testing, certifications, permits, and regulatory compliance documentation.
Ensure building operations and maintenance comply with NYC Building Code requirements and regulations, including those established by FDNY, DOB, OSHA, and other applicable agencies.
Coordinate and oversee contractors, vendors, and service providers, including scheduling, access, verification of work, and follow-up.
Monitor building conditions and address or escalate maintenance, safety, security, and operational concerns.
Maintain an adequate inventory of maintenance supplies, tools, parts, and equipment; monitor usage and reorder materials as needed.
Serve as an after-hours emergency contact and respond to urgent building-related maintenance and operational emergencies.
Communicate with management, residents, tenants, vendors, contractors, and emergency personnel about building conditions, maintenance, service interruptions, and significant incidents.
Periodically provide front lobby coverage, assist residents and visitors, receive deliveries, monitor building activity, and support building operations and security procedures.
Maintain a clean, safe, orderly, and properly functioning building environment and promptly address safety, maintenance, or operational concerns.