Building Maintenance Coordinator

City of Redlands•Redlands, CA

About The Position

Under general direction, plans, coordinates, and oversees the maintenance, repair, and operational readiness of City buildings and facilities. Organizes, schedules, and monitors preventive and corrective maintenance; coordinates building maintenance staff and outside contractors; conducts facility inspections for quality, safety, and regulatory compliance; and assists with maintenance priorities, work plans, and resource allocation. Provides technical guidance and functional coordination to maintenance personnel, with lead duties and oversight. The position coordinates building-system repairs and maintenance, work orders, contractor services, procurement, and minor renovation and capital improvement projects. It maintains facility and equipment records, supports emergency maintenance response, monitors budgets and contractor performance, and recommends improvements to maintenance procedures and building operations. The role also ensures compliance with applicable codes, safety regulations, environmental requirements, and City policies.

Requirements

High school diploma or equivalent.
Four years of skilled experience performing building maintenance duties.
Possession and maintenance of a valid California driver's license at the time of appointment.
Successfully complete a comprehensive Police Department background investigation due to authorized access to secure Police Department facilities, including outside normal business hours.
Ability to work in a standard office environment and outdoors, and travel to different sites and locations.
Ability to talk or hear; stand, walk, use hands to finger, handle, or feel, and reach with hands and arms; sit, kneel, stoop, crawl, twist, and climb; and lift 60 pounds.
Ability to work around outdoors, heat, confined workspaces, mechanical hazards, and electrical hazards.

Nice To Haves

Experience providing leadership or coordinating the work of others.

Responsibilities

Plan, coordinate, prioritize, and monitor preventive and corrective maintenance activities for City buildings and facilities.
Coordinate, assign, and monitor the work of building maintenance staff, outside contractors, and service providers.
Inspect facilities to identify maintenance needs, assess building conditions, and develop repair priorities and maintenance schedules.
Serve as the primary point of contact for facility maintenance requests and coordinate their timely resolution.
Review, schedule, and track work orders using a computerized maintenance management system (CMMS) or other work management tools.
Develop scopes of work, obtain cost estimates, coordinate procurement of materials and services, and monitor project expenditures within approved budgets.
Inspect completed work to verify quality, code compliance, safety requirements, and adherence to contract specifications.
Coordinate maintenance, repair, and replacement of building systems and components, including plumbing, electrical, HVAC, carpentry, roofing, painting, flooring, glazing, doors, windows, and locks.
Coordinate preventive maintenance programs for mechanical, electrical, and structural systems.
Assist with planning and oversight of minor renovations, remodeling, and capital improvement projects.
Maintain facility records, maintenance histories, equipment inventories, warranties, and inspection, repair, and compliance documentation.
Monitor contractor performance and verify work complies with contract terms, safety requirements, and City standards.
Coordinate emergency maintenance response and help resolve urgent facility issues.
Recommend improvements to maintenance procedures, operational efficiency, building systems, and preventive maintenance programs.
Provide technical guidance, training, and functional direction to maintenance personnel; assist in setting work priorities and performance expectations.
Ensure compliance with building codes, safety regulations, environmental requirements, and City policies and procedures.
Coordinate procurement of maintenance materials, equipment, and supplies; review inventory and recommend purchases.
Prepare reports, correspondence, and recommendations regarding facility conditions, maintenance activities, project status, and budget needs.
Perform related duties and responsibilities as assigned.