Building Maintenance Administrative Assistant - Year Round

Deer Valley Resort • Deer Valley, UT

8d • Onsite

About The Position

The Building Maintenance Administrative Assistant supports the Building Maintenance department through inventory control, asset data collection, shipping and receiving, and technician support. The role owns the parts-room process from request through storage and maintains accurate records in Limble, the department’s work-management system. This is an administrative and inventory-support position, not a technician role; it does not perform equipment repairs or supervise technicians.

The position works across the shop office, parts room, dock, and resort buildings. It may involve cold, snow, dust, and typical shop noise. The year-round schedule may flex around storm cycles and include weekends and holidays when needed to cover the resort. Core hours are set by Building Maintenance leadership. Employment may include a period of layoff or reduced hours.

Requirements

• Must be at least 21 years old at hire to be eligible for insurance to operate company vehicles.
• Valid driver’s license, acceptable driving record, and ability to be insured on Deer Valley Resort vehicles.
• Ability to drive resort and mountain roads in snow, ice, and reduced visibility, and to move parts and paperwork between shops and buildings.
• Ability to regularly lift, carry, and put away up to 50 pounds; items over 50 pounds require a team lift.
• Ability to stand, walk, bend, and reach, and to work in a parts room, on a dock, and in resort buildings; occasional ladder use is limited to reading a nameplate or applying a label.
• Organized and accurate, with reliable recordkeeping.
• Clear written and spoken communication with technicians, vendors, and other departments.
• Basic computer skills, including email, spreadsheets, and accurate data entry.
• Willingness to use Limble every day.
• Ability to work a year-round schedule that may flex for storm cycles and include weekends and holidays when the department is covering the resort.

Nice To Haves

• Parts-room, warehouse, receiving, or inventory experience.
• Experience with a CMMS or work-order system such as Limble or similar.
• Experience supporting a facilities, hospitality, property-maintenance, or trades crew.

Responsibilities

• Receive, inspect, label, and store incoming parts, tools, and supplies; match deliveries to packing slips and purchase orders; and resolve damaged, short, or incorrect shipments with vendors.
• Issue parts and materials to technicians only against a work order or documented Limble request, and maintain a clean, safe, and organized parts room with clearly labeled bins.
• Maintain accurate Limble inventory records, including quantities, locations, units of measure, vendors, costs, and associated assets; manage stock levels, reorder critical parts, flag obsolete or slow-moving items, and perform scheduled cycle counts and corrections.
• Track warranties, returns, core exchanges, restocking credits, recycling, and scrap handling through completion.
• Source parts for breakdowns and planned work; compare price, lead time, and availability; prioritize approved vendors; create requisitions and purchase requests; expedite orders; confirm ship dates; and maintain vendor and part-reference information in Limble.
• Resolve invoice, packing-slip, and receiving discrepancies, and coordinate inbound deliveries and outbound shipments for returns, cores, and warranty claims.
• Build and maintain Limble asset records, including location, make, model, serial number, nameplate photo, warranty, and parent/child relationships; label assets and bins with QR or barcode labels and verify scans open the correct records.
• Collect missing asset data in the field, including walking to equipment with required tools and labels.
• Write and update standard operating procedures, preventive-maintenance checklists, and task instructions in Limble; support work-request intake and the preventive-maintenance calendar; and keep open work visible by closing or returning unassigned requests.
• Train technicians and new hires on Limble work orders, parts issue, asset scanning, and the mobile app, and maintain consistent processes.
• Prepare parts, work-order, and asset reports for Building Maintenance leadership.
• Run day-to-day department office administration, including phones, email, filing, and vendor correspondence; maintain the department calendar and support technician schedule visibility.
• Support department timekeeping entries under the resort process and flag missing or conflicting entries to the supervisor.
• Maintain audit-related records, including packing slips, receivers, warranty files, and safety data sheets for materials stored in the shop.
• Perform other duties as assigned by Building Maintenance leadership.

Benefits

• Ski perks that vary by employment status, which may include a Deer Valley season pass and free skiing or riding at other Alterra Resorts and select local Utah resorts.
• Friends and family ski discounts.
• Free staff ski lessons and discounted rentals for winter staff only.
• Subsidized meals at Employee Dining Rooms while on shift.
• Subsidized housing options for seasonal full-time staff.
• Staff discounts at restaurants, shops, and service providers in Park City.
• Healthcare options for staff members.
• 401k plan with company match.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed