Building Maintenance Administrative Assistant - Year Round

Alterra • Deer Valley, WA

10d • $23 - $26 • Onsite

About The Position

The Building Maintenance Administrative Assistant supports the Building Maintenance department through inventory control, asset data collection, shipping and receiving, and technician support. The position is responsible for the parts room, tracking parts from request through storage and issue, and maintaining accurate information in Limble, the department’s work-management system. This is an administrative and inventory role, not a technician position; it does not involve repairing equipment or supervising technicians.

The role also provides day-to-day office administration, supports the work-request intake and preventive-maintenance calendar, maintains department records, and helps technicians use Limble consistently. Work is split between the shop office, parts room, dock, and resort buildings. The year-round schedule may flex for storm cycles, weekends, and holidays when the department is covering the resort; core hours are set by Building Maintenance leadership. Employment may include a period of layoff or reduced hours.

Requirements

• Must be at least 21 years old at hire to be eligible for insurance to operate company vehicles.
• Valid driver’s license, acceptable driving record, and ability to be insured on Deer Valley Resort vehicles.
• Ability to drive resort and mountain roads in snow, ice, and reduced visibility, and move parts and paperwork between shops and buildings.
• Ability to regularly lift, carry, and put away up to 50 pounds; items over 50 pounds are a team lift.
• Ability to stand, walk, bend, reach, and work in a parts room, on a dock, and in resort buildings; occasional ladder use is limited to reading a nameplate or applying a label.
• Organized and accurate, with records that others can rely on.
• Clear written and spoken communication with technicians, vendors, and other departments.
• Basic computer skills, including email, spreadsheets, and accurate data entry, and willingness to use Limble every day.
• Ability to work a year-round schedule that may flex for storm cycles, weekends, and holidays when the department is covering the resort; core hours are set by Building Maintenance leadership.

Nice To Haves

• Parts-room, warehouse, receiving, or inventory experience.
• Experience using a CMMS or work-order system, such as Limble or similar.
• Experience supporting a facilities, hospitality, property-maintenance, or trades crew.

Responsibilities

• Receive, inspect, label, and store incoming parts, tools, and supplies; match deliveries to packing slips and purchase orders; and resolve damaged, short, or incorrect shipments with vendors.
• Issue parts and materials to technicians against a work order or documented request in Limble, and record every item that leaves the parts room.
• Label parts and bins, and keep the parts room clean, safe, and organized.
• Maintain accurate Limble inventory data, including quantity, bin location, unit of measure, vendor, cost, and related assets.
• Set and maintain minimum and maximum inventory levels, reorder parts before critical stockouts, and flag obsolete or slow-moving items for review.
• Conduct scheduled cycle counts and correct inventory variances.
• Track warranties, returns, core exchanges, and restocking credits through closure.
• Support recycling and scrap handling for Building Maintenance deliveries and the parts room.
• Source parts for breakdowns and planned work, checking price, lead time, and availability and using approved vendors first.
• Create requisitions and purchase requests through the resort purchasing process and Limble; expedite orders holding up guest-facing buildings or down assets and confirm ship dates.
• Maintain vendor contacts, account references, and part cross-references in Limble.
• Resolve invoice, packing-slip, and receiving discrepancies.
• Coordinate outbound shipping for returns, cores, and warranty claims, and coordinate inbound deliveries.
• Build and maintain asset records in Limble, including location, make, model, serial number, nameplate photo, warranty, and parent/child relationships.
• Label assets and bin locations with QR or barcode labels and verify that scans open the correct records.
• Collect missing asset data in the field, including walking to equipment with the tools and labels required for the task.
• Write and update standard operating procedures, preventive-maintenance checklists, and task instructions in Limble.
• Support work-request intake and the preventive-maintenance calendar; keep open work visible and close or return requests that have no owner.
• Train technicians and new hires on Limble work orders, parts issue, asset scanning, and the mobile app, and maintain consistent processes.
• Prepare parts, work-order, and asset reports for Building Maintenance leadership.
• Run day-to-day Building Maintenance office operations, including phones, email, filing, and vendor correspondence that matches a receiver or work order.
• Maintain the department calendar and support visibility of technician schedules.
• Support department timekeeping entries according to the resort process and flag missing or conflicting entries to the supervisor.
• Maintain audit-related department paperwork, including packing slips, receivers, warranty files, and safety data sheets for shop materials.
• Perform other duties as assigned by Building Maintenance leadership.

Benefits

• Ski perks, which may include a Deer Valley season pass and free skiing or riding at other Alterra Resorts and select local Utah resorts; availability varies by employment status.
• Friends and family ski discounts, free staff ski lessons, and discounted rentals for winter staff.
• Subsidized meals at Employee Dining Rooms while on shift.
• Subsidized housing options for seasonal full-time staff.
• Staff discounts at restaurants, shops, and service providers in Park City.
• Healthcare options for staff members.
• 401(k) plan with company match.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed