Budget & Finance Specialist

City of Charlotte•Charlotte, NC

15h•Onsite

About The Position

This position provides administrative support for major administrative functions and processes for the budget area within the Field Operations Division. Work involves researching and analyzing data; preparing documents, and reports; supporting budget, inventory, purchasing, and invoicing processes; maintaining databases; training programs; maintaining related files; and providing customer service.

Requirements

High school diploma or GED with one year of related experience with public administration involving large field staff and support services or Associate degree or 2-year college degree with related field
Requires valid driver’s license
Knowledge of Workday , Microsoft Office, including Outlook, Excel, Teams and any other software used within assigned area
Knowledge of word processing, spreadsheet, and database programs
Knowledge of budget and accounting
Knowledge of the procurement process
Knowledge of customer service
Skill in communicating, both verbally and in writing
Skill in establishing interpersonal effective working relationships
Ability to work on multiple tasks within a team atmosphere
Ability to plan, direct, and oversee the work of others as assigned

Nice To Haves

Prefer two (2) years of related work experience with public administration involving large field staff and support services

Responsibilities

Creates requisitions for purchase of goods or services in Workday
Performs change orders and ensure purchase orders have sufficient balances
Monitors invoices in Workday and resolves discrepancies daily
Oversees P-Card program for Field Operations by monitoring reconciliation status, ensuring consistent coding, and acting as a first-level approver
Works close with Budget & Finance Analyst Sr. and assists with coordination of budget and procurement activities
Serves as point of contact for Field Operations vendors and troubleshoots vendor invoicing issues
Provides excellent customer service to internal and external customers
Supports department inventory activities and participates in bi-annual inventory audits
Performs special assignments for management; participates in special projects and prepares various Workday reports as requested
Performs research of information; enters data; extracts data for analysis; and prepares, maintains, and produces lists, tables, and reports as requested
Provides essential training in Workday; keeps up to date on changes to policies and procedures; disseminates applicable information to employees
Performs other related job duties as assigned