Budget Specialist

St. Olaf College•Northfield, MN

1d•$52,000 - $58,000•Onsite

About The Position

Position Title: Budget Analyst. Department: Provost's Office Classification: Exempt. FTE: 0.92. Work Schedule: 37 hours per week, hours to be worked between Monday-Friday, 8:00 a.m. – 5:00 p.m. Work Location: On Campus. Salary Range: $52,000 – 58,000. Essential Job Duties: Budget management and analytics. Plan and carry out budget procedures for the division. Generate reports and analyses for the Provost, Finance, and Associate Deans of the College. Work with offices, programs and departments in the planning, monitoring and management of budgets. Track endowment funds and revenues, provide reports for Advancement. Track and advise on uses of grant and gift funds; provide information to Business Office. Assist Associate Deans, department chairs, and academic administrative assistants. Respond to finance and budget-related inquiries and requests, explain policies and procedures. Prepare budget related materials. Provide training for new chairs, Associate Deans, etc. Administrative support for the Office of the Provost. Assist in the development of multi-year forecast estimates for Academic department expenditures. Maintain databases. Provide back-up and assistance to department administrative staff to include: database administration, faculty recruitment and appointments, administrative and general office support, event planning, special projects, etc. Maintain and update websites. Prepare projections upon request for various accounts and/or projects. Reconcile purchase cards for direct reports of Associate Deans and Provost. Process reimbursement requests. Manage online access to individual accounting units and endowed funds. Special projects and other duties as assigned. Manage faculty professional development funds and travel grants. Review and approve invoices and expense reports related to faculty development. Allocate and monitor funding for professional development. Other Duties. Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community. Complete and meet deadlines for required training and performance management cycle. Perform other duties as assigned.

Requirements

Associate’s degree or equivalent work experience
3+ years of experience in accounting, finance or business

Nice To Haves

Bachelor’s degree in Accounting, Finance or Business
5+ years of experience in accounting or finance

Responsibilities

Budget management and analytics
Plan and carry out budget procedures for the division
Generate reports and analyses for the Provost, Finance, and Associate Deans of the College
Work with offices, programs and departments in the planning, monitoring and management of budgets
Track endowment funds and revenues, provide reports for Advancement
Track and advise on uses of grant and gift funds; provide information to Business Office
Assist Associate Deans, department chairs, and academic administrative assistants
Respond to finance and budget-related inquiries and requests, explain policies and procedures
Prepare budget related materials
Provide training for new chairs, Associate Deans, etc
Administrative support for the Office of the Provost
Assist in the development of multi-year forecast estimates for Academic department expenditures
Maintain databases
Provide back-up and assistance to department administrative staff to include: database administration, faculty recruitment and appointments, administrative and general office support, event planning, special projects, etc
Maintain and update websites
Prepare projections upon request for various accounts and/or projects
Reconcile purchase cards for direct reports of Associate Deans and Provost
Process reimbursement requests
Manage online access to individual accounting units and endowed funds
Special projects and other duties as assigned
Manage faculty professional development funds and travel grants
Review and approve invoices and expense reports related to faculty development
Allocate and monitor funding for professional development
Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community
Complete and meet deadlines for required training and performance management cycle
Perform other duties as assigned