Budget and Performance Management Coordinator (Financial Specialist III)

Fairfax County•Fairfax (Ej26), VA

6d•Onsite

About The Position

Fairfax County Land Development Services (LDS) is seeking a Budget and Performance Management Coordinator to manage the budget development process, perform advanced professional fiscal work, and oversee performance analysis and review for the agency. This role is crucial for ensuring all operations remain within budget and for managing the framework for performance management within LDS, from budget conception through audit inquiries. The position will also assist with financial analysis, revenue oversight, procurement preparation, and financial team management. The coordinator will serve as the agency's point of contact for revenue and expenditure-related issues, coordinate with the Proffer team, and review fee schedules. Additionally, the role involves monitoring internal controls, ensuring compliance with codes and regulations, and delivering exceptional customer service. The position also emphasizes continuous learning in safety and clear communication of safety expectations.

Requirements

Graduation from an accredited four-year college or university with a bachelor's degree in accounting, business administration, public administration, public policy or related field.
Three years of professional-level experience in finance, business administration, budgeting, or contract management.
Considerable knowledge of the principles, methods, and practices of governmental budgeting and fiscal management and the ability to apply them to complex governmental systems.
Considerable knowledge of federal, state and county policies, procedures, regulations and legislation impacting the maintenance of financial records.
Ability to effectively supervise and coordinate the activities of staff.
Ability to develop and implement fiscal policies and procedures.
Ability to lift up to 25 lbs.
Ability to walk, negotiate or traverse property sites that may be undergoing construction or having terrain that is not level.
Ability to operate keyboard driven equipment, phone and retrieve documents from file cabinets.
Completion of a criminal background and a credit check.

Nice To Haves

A master's degree in a related field or CPA may substitute for 1 year of experience.
Experience with effectively facilitating meetings, training staff, and working independently.
Advanced proficiency using MS Office Suite applications, SAP or similar Enterprise Resource Planning (ERP) financial system.
Experience downloading and analyzing data from SAP (ERP).
Experience with Virginia local governmental accounting and budget processes.
Experience within local or state government.
Experience in procurement and team management.
Knowledge of SAP budget, procurement and finance modules.
Excellent communication skills.
Ability to work with minimum direct supervision and successfully navigate managing staff.
Experience with identifying and determining appropriate methods for gathering data and determining how that data can be useful in managing organizational performance.
Bilingual in English and another language.

Responsibilities

Manages the budget development process for the agency.
Performs advanced professional fiscal work, responsible for performance, analysis, and review of budget and fiscal management.
Works with senior managers to develop and understand their budgets.
Manages the framework for performance management for the Land Development Services agency.
Assists the LDS Finance Branch Manager and Director of LDS at meetings and presentations relating to the LDS budget and performance indicators.
Manages and oversees the ongoing reconciliation of all financial accounts, accounts payable procedures and work product.
Assists agency staff with preparing for procurements by assisting with scopes of work, technical specifications and timelines for an approved purchase order.
Is responsible for recruitment, onboarding, offboarding, supervision, professional development, and performance of financial teams.
Assist with oversight analysis, management, and development of LDS revenue.
Conducts financial analysis and develops projections for short term and long-term forecasting of revenue & expenditure.
Provides regular financial projection updates to Finance Manager.
Oversees the ongoing reconciliations of all accounts, the LDS bank account and the cashier's office and revenue team.
Oversees deposits all funds collected in a timely manner and in accordance with state, county code and local policy.
Serves as the agency point of contact for revenue & expenditure related issues and makes recommendations concerning complex financial activity.
Coordinates with agency Proffer team to ensure financial processing of proffers, bonds and agreements, and escrows.
Works on financial projects upon request.
Coordinates with division managers and program managers on review of fee schedule.
Makes recommendations on modifications as necessary to improve service to customers.
Monitors and evaluates internal controls, identifies any weaknesses, and recommends new controls and procedures.
Complies with county, agency, and job specific training, including but limited to Emergency Management and Safety related courses.
Provides exceptional customer support for services performed by the Department of Land Development Services and ensures compliance with applicable codes, regulations, and standards.
Delivers timely and effective customer service through in-person phone, and virtual channels.
Proactively collaborates with colleagues both within and outside the business unit to ensure efficient service delivery and timely resolution of customer needs.
Continually seeks to expand safety knowledge through training, mentoring, self-study, or other methods of continuous learning.
Clearly communicates safety expectations to employees within work unit.
Resolves safety-related matters in a timely manner.
Assist with recruitment, onboarding, and offboarding.
Participates in the formulation and documentation of agency fiscal policies and procedures.
Maintains numerous fund/subfund accounts.
Reviews long range revenue and expenditures estimates to ensure availability of funds.
Prepares and/or oversees the preparation of large agency budget.
Applies budget, procurement, and payment procedures in accordance with established county policies, accounting principles (GAAP and GASB), and local and state policies and procedures.
Researches budget, finance and procurement requirements, analyzes impact on current operations and recommends means of implementation.