Brokerage Coordinator

Cushman & Wakefield•Fort Collins, CO

About The Position

The Brokerage Coordinator will report to the Operations Manager and serve as dedicated support for one or more fee-earners or teams. This role is responsible for managing client service activities including pitches and proposals, transaction support, marketing coordination, and administrative tasks. Acting as a direct line of communication to the fee-earners, the Brokerage Coordinator will collaborate with various departments to ensure seamless service delivery and operational efficiency.

Requirements

Bachelor’s Degree preferred.
0-3+ years of experience in a professional or administrative capacity.
Strong written and verbal communication skills.
Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.
Demonstrated problem-solving skills and ability to work independently and collaboratively.
Proficiency in Microsoft Office Suite, Adobe Suites, Salesforce, and Workday.

Responsibilities

Provide day-to-day administrative support to fee-earners.
Submit expense reports, manage contact lists, and support general office functions.
Respond to data requests and maintain calendars for deliverables and deadlines.
Register fee-earners for internal and external events and conferences.
Coordinate travel and logistics as needed.
Support client event preparation and execution.
Maintain and update CRM systems with leads, opportunities, and deal numbers.
Research potential conflicts and ensure timely data entry and accuracy.
Manage internal listing databases and third-party site updates.
Prepare and submit documentation for processing.
Assist in drafting and reviewing lease/sale documents and updating Salesforce.
Coordinate with Legal for non-template documents and ensure proper documentation for revenue accounting.
Close deals in CRM and maintain accurate records.
Partner with Marketing, Research, Financial Analysts, and Centers of Excellence (COEs) to create and coordinate pitch materials, presentations, and proposals.
Attend strategy sessions and schedule meetings for content review and feedback.
Manage logistics for client meetings including catering, transportation, and space reservations.
Perform basic data gathering (e.g., property searches, site selections) and populate market documents such as tour books and flyers.
Coordinate with vendors and internal teams for production and printing needs.
Create, edit, and manage marketing materials including flyers, brochures, presentations, and email campaigns using Adobe InDesign and Microsoft tools.
Manipulate aerials, maps, and floorplans; annotate and animate graphics for client deliverables.
Draft and finalize listing agreements and forms in coordination with Legal and Management.