Brokerage Administrative Assistant/Coordinator

MarineMax • Jupiter, FL

3d

About The Position

The Brokerage Administrative Assistant/Coordinator performs duties that require attention to detail, initiative, independent judgment, strong interpersonal and organizational skills. This role involves maintaining brokerage listing records and preparing closing documents.

Requirements

• Attention to detail
• Initiative
• Independent judgment
• Strong interpersonal skills
• Organizational skills
• Ability to maintain brokerage listing records
• Ability to prepare closing documents
• Ability to gather owner information
• Ability to upload documents into YachtCloser
• Ability to log showings into Yacht Closer
• Ability to perform daily updates to Yacht Closer
• Ability to assist with closing process and boat documentations
• Ability to initiate and respond to written and verbal correspondence
• Ability to compose, edit and distribute correspondence
• Ability to screen telephone calls
• Ability to establish and maintain comprehensive and confidential files
• Effective communication skills
• Ability to establish work priorities
• Flexibility
• Ability to respond effectively to a variety of projects and demands
• Ability to work independently
• Ability to make sound decisions
• Effective verbal and written communication skills
• Ability to meet established deadlines
• Ability to understand and interpret procedures, policies and guidelines
• Ability to communicate clearly and distinctly with visitors and telephone callers
• Ability to organize and maintain complex record and filing systems

Nice To Haves

• Subject matter expertise in preparing, assisting, and handling brokerage listing and closings
• Effective decision making
• Human relations skills
• Time management techniques

Responsibilities

• Greet customers and determine appropriate team member to assist them.
• Answer incoming calls in a professional manner, helping to return all customer calls prior to close of business each day.
• Assist and support brokerage professionals and staff by carrying out administrative assignments as required.
• Enter, update and manage all brokerage listings in an accurate and timely manner. This includes gathering all necessary owner information to ascertain a stock number and keeping files throughout the listing. Uploading all documents into YachtCloser and logging showings into Yacht Closer.
• Daily updates to Yacht Closer.
• Assist brokers and financial services team with closing process including boat documentations to ensure all paperwork is complete thorough and accurate.
• Initiate and respond to written and verbal correspondence; compose, edit and distribute correspondence according to established guidelines or personal knowledge of the subject matter.
• Screen telephone calls and personally provide requested information or refer calls to other staff.
• Establish and maintain comprehensive and confidential files on brokerage records, reports, reference materials, and legal information.
• Communicate effectively with fellow team members and persons outside the company. Create and maintain a positive impression of MarineMax as well as the executive(s) supported.
• Establish work priorities, remain flexible, and efficiently respond in an effective manner to a variety of projects and demands.
• Work independently and make sound decisions.
• Demonstrate effective verbal and written communication skills.
• Meet established deadlines.
• Understand and interpret procedures, policies and guidelines.
• Communicate clearly and distinctly with visitors and telephone callers.
• Organize and maintain complex record and filing systems.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed