Brokerage Coordinator

JLL • Houston, TX

1d • Onsite

About The Position

JLL is seeking a Sales Coordinator to join their dynamic Leasing team. This role serves as the operational backbone for high-performing commercial real estate professionals, offering a gateway to understanding the commercial real estate business and impacting multimillion-dollar transactions. The position involves working with technology, finance, marketing, and client relationships, utilizing AI tools to drive efficiency. The role provides exposure to deal-making, market analysis, and client strategy, building a foundation for a career in commercial real estate. It is ideal for individuals who thrive in fast-paced environments, enjoy solving complex problems, and wish to work with industry leaders.

Requirements

• 1+ years of professional experience supporting multiple executives or team members, preferably in commercial real estate, professional services, or a fast-paced corporate environment.
• Bachelor's degree from an accredited institution.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong Excel skills for financial modeling and data analysis.
• Demonstrated interest in commercial real estate and eagerness to build expertise in the industry.
• Analytical mindset with proven problem-solving abilities and strategic thinking capacity.
• Exceptional communication skills—both written and verbal—with the ability to interact confidently with clients and senior professionals.
• Strong organizational skills with the ability to manage competing priorities and meet tight deadlines.
• Self-motivated with a proactive approach to learning and professional development.
• Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

• Experience with CRM systems (Salesforce, HubSpot, or similar platforms).
• Familiarity with AI tools such as ChatGPT, Microsoft Copilot, or industry-specific automation platforms.
• Project management capabilities, including the ability to juggle multiple initiatives simultaneously.
• Meticulous attention to detail with strong proofreading and editing abilities.
• Resourceful, adaptable, and solution-oriented with a positive attitude.
• Discretion and professionalism when handling confidential information.
• Eagerness to embrace new technologies and continuously improve processes.

Responsibilities

• Synthesize market intelligence into compelling client deliverables—including market surveys, tour books, and competitive analyses—using AI-powered research tools to accelerate insights and identify trends.
• Prepare critical deal documents such as Requests for Proposals (RFPs), Letters of Intent (LOIs), renewal letters, and leasing status reports with precision and speed.
• Maintain and optimize the CRM database, leveraging AI analytics to uncover prospect patterns, track deal pipelines, and generate predictive insights for the brokerage team.
• Manage property listings across CoStar, LoopNet, View the Space, and Hightower, ensuring accuracy and maximum visibility.
• Create visually striking marketing materials—flyers, brochures, presentations, and email campaigns—enhanced with AI-assisted design and content generation tools.
• Support the planning and execution of client events, industry functions, and property open houses that strengthen relationships and drive business development.
• Serve as the primary liaison between brokers and the accounting department, ensuring seamless deal file processing and documentation flow.
• Collect, organize, and submit deal paperwork with accuracy and attention to detail.
• Calculate, generate, and track invoices using JLL's accounting platform, maintaining clear communication between all parties.
• Monitor outstanding invoices and payment status, keeping brokers informed of financial milestones throughout the transaction lifecycle.
• Deploy generative AI tools to streamline document creation, data analysis, and presentation development.
• Use machine learning-enhanced platforms to identify market trends and automate routine research tasks.
• Continuously explore emerging technologies to improve team efficiency and client deliverables.
• Coordinate complex schedules, manage meeting logistics, and ensure seamless day-to-day operations.
• Serve as the first point of contact for clients, demonstrating professionalism and hospitality.
• Provide technical support and troubleshooting for brokers, ensuring technology works seamlessly.

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay
• Hybrid work flexibility
• Competitive compensation and benefits package
• Unparalleled learning opportunities with exposure to high-profile deals and industry leaders
• Career development with clear pathways to advance into brokerage, research, marketing, or other specialized roles
• Cutting-edge technology including AI platforms and proprietary JLL tools
• Collaborative environment where your contributions directly impact team success
• Fun, dynamic office culture

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level