Brokerage Administrative Assistant/Coordinator

MarineMax•Jupiter, FL

About The Position

The Brokerage Administrative Assistant/Coordinator performs duties that require attention to detail, initiative, independent judgment, strong interpersonal and organizational skills. This role involves maintaining brokerage listing records and preparing closing documents.

Requirements

Attention to detail
Initiative
Independent judgment
Strong interpersonal skills
Organizational skills
Ability to gather necessary owner information to ascertain a stock number and keep files throughout the listing.
Ability to upload all documents into YachtCloser and log showings into Yacht Closer.
Ability to provide daily updates to Yacht Closer.
Ability to assist brokers and financial services team with closing process including boat documentations to ensure all paperwork is complete thorough and accurate.
Ability to initiate and respond to written and verbal correspondence; compose, edit and distribute correspondence according to established guidelines or personal knowledge of the subject matter.
Ability to screen telephone calls and personally provide requested information or refer calls to other staff.
Ability to establish and maintain comprehensive and confidential files on brokerage records, reports, reference materials, and legal information.
Ability to communicate effectively with fellow team members and persons outside the company.
Ability to create and maintain a positive impression of MarineMax as well as the executive(s) supported.
Ability to establish work priorities, remain flexible, and efficiently respond in an effective manner to a variety of projects and demands.
Ability to work independently and make sound decisions.
Effective verbal and written communication skills.
Ability to meet established deadlines.
Ability to understand and interpret procedures, policies and guidelines.
Ability to communicate clearly and distinctly with visitors and telephone callers.
Ability to organize and maintain complex record and filing systems.

Nice To Haves

Subject matter expertise in brokerage listing and closings
Enthusiasm and professionalism in preparing, assisting, and handling brokerage listing and closings
Effective decision making
Human relations skills
Time management techniques

Responsibilities

Greet customers and determine appropriate team member to assist them.
Answer incoming calls in a professional manner, helping to return all customer calls prior to close of business each day.
Assist and support brokerage professionals and staff by carrying out administrative assignments as required.
Enter, update and manage all brokerage listings in an accurate and timely manner, including gathering necessary owner information to ascertain a stock number and keeping files throughout the listing.
Upload all documents into YachtCloser and log showings into Yacht Closer.
Provide daily updates to Yacht Closer.
Assist brokers and financial services team with the closing process, including boat documentations, to ensure all paperwork is complete, thorough, and accurate.
Initiate and respond to written and verbal correspondence; compose, edit and distribute correspondence according to established guidelines or personal knowledge of the subject matter.
Screen telephone calls and personally provide requested information or refer calls to other staff.
Establish and maintain comprehensive and confidential files on brokerage records, reports, reference materials, and legal information.
Communicate effectively with fellow team members and persons outside the company.
Create and maintain a positive impression of MarineMax as well as the executive(s) supported.
Establish work priorities, remain flexible, and efficiently respond in an effective manner to a variety of projects and demands.
Work independently and make sound decisions.
Demonstrate effective verbal and written communication skills.
Meet established deadlines.
Understand and interpret procedures, policies and guidelines.
Communicate clearly and distinctly with visitors and telephone callers.
Organize and maintain complex record and filing systems.
Perform other duties as assigned.