Briefing and Correspondence Coordinator

Harvard University • Cambridge, MA

5d • Hybrid

About The Position

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

Requirements

• Three years of relevant work experience.
• Strong interpersonal skills and excellent written and verbal communication skills, including the ability to write clearly, concisely and for different audiences.
• Superlative command of grammar, diction, and syntax.

Nice To Haves

• Bachelor’s degree preferred.
• Ability to prioritize, multitask, and work in a fast-paced environment with tight deadlines.
• Sound judgment and a high level of confidentiality and discretion.
• Strong organizational and problem-solving skills with a keen attention to detail and accuracy.
• Dedicated team player with a strong customer service orientation and an ability to work collaboratively with colleagues throughout the university, including senior leadership, and beyond.

Responsibilities

• Collecting and preparing comprehensive briefings for many of the Provost’s meetings. Briefings include, but are not limited to, agendas, pre-readings, attendee biographies, talking points, memos, proposals, and detailed travel itineraries. Briefing support may include preparing occasional materials for the Deputy Provosts as well.
• Triaging, tracking, and managing the Provost’s incoming correspondence. Engage with colleagues within and outside of the Provost’s Office to ensure that messages receive a timely response and are followed up on as needed. Draft potential responses and other correspondence.
• Assisting with special projects and writing formal remarks and other communications as needed.
• Providing backup support to the Provost’s Executive Assistant, including scheduling and on-site support to the Provost as needed. Other duties as assigned.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree