BRIC Operations Attendant PTS

Associated Students•Pomona, CA

7d•Onsite

About The Position

Associated Students, Inc. (ASI) employs student-focused professionals with equity-mindsets. Established in 1963, ASI is a non-profit corporation guided by a student board and managed by full-time professional staff. ASI is considered a part of the Cal Poly Pomona Division of Student Affairs with a dashed reporting line to Administrative Affairs. ASI serves the entire campus population, including over 27,000 students, by providing opportunities for student engagement, student employment, and a multitude of programs and services such as recreation and wellness, student union and activities, student government, and childcare. ASI operational support areas include human resources, financial services, information technology, facilities management, and marketing. ASI is engaged in the work of being a learning organization. Currently, the guiding ideas of the organization are “under construction” as the team re-imagines its vision, mission, and core values. ASI is looking for dynamic team members who value team learning, co-creation, and adaptability to best serve the needs of our students. As an evolving learning organization, ASI is human-centered and strives to live its values of care and growth. The purpose of ASI is to transform lives, and its vision will be co-developed through the teamwork of staff. With a commitment to learning, continuous improvement, and innovation, ASI is looking for a dynamic team member who supports team learning, co-creation, radical candor, psychological safety, growth mindset, and lives out equity, diversity, and inclusion practices. Under the general direction from the Associate Director for Student Government and Club Services, the Student Government [title TBD] plans, develops, implements, and assesses inclusive civic engagement events, activities, and experiences initiated by student government committees and leaders. This position is responsible for: supervising the department’s part-time staff including the Elections Assistant (1) and Student Government Office Assistants (2); supporting the Associate Director to foster an atmosphere for student learning, leadership development, and collaboration; and, demonstrating an understanding of and commitment to mutual respect and collegiality between students and staff within the context of a student-directed corporation.

Requirements

Bachelor’s degree in communications, business/event management, public administration, or closely related field
one year of experience in student union or working with student government with experience planning large-scale programs and events
Knowledge of and commitment to student development principles
Demonstrated ability to work with an ethnically diverse and culturally pluralistic student population and campus community
Ability to motivate, mentor and work closely with students
Demonstrated ability to achieve assigned objectives within budget and identified time frame
Ability to operate an office workstation, utilizing word processing, spreadsheets and other applications
Must possess ability to work in a fast-paced and dynamic environment
Ability to prioritize and manage multiple tasks and assignments
Ability to communicate clearly and concisely, both orally and in writing
Ability to do public speaking and make presentations
Ability to solve problems independently
Ability to successfully pass a background screening as an offer of employment is contingent on background clearance
Employment with ASI is open to any Cal Poly Pomona student who is eligible to work and has the legal right to work in the United States.
Student employees must be currently enrolled in a minimum of 6.0 units (undergraduate) and 4.0 units (graduate), international student employees must be enrolled in a minimum of 12.0 units (undergraduate) and 6.0 units (graduate) at the end of the add-drop period.
Student employees are required to have a minimum overall and Cal Poly Pomona GPA of 2.0 and be in good academic standing with the University.
Individuals enrolled only in Extended University are not eligible for hire.
Exceptions to the unit load requirement are allowed during the summer term and for students who have applied for graduation for the current term.
In compliance with the California Child Abuse and Neglect Reporting Act (CANRA) and the CSU Executive Order 1083, each ASI employee is designated as a mandated reporter and is required to sign an Acknowledgment of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect.

Nice To Haves

current graduate-level work preferred

Responsibilities

Assist in the support of ASI student government leaders to succeed in their respective roles by providing guidance as they develop as leaders, adhere to ASI By-Laws and Codes, communicate with constituents, compose and enact legislation, and serve on campus committees
Assist with processing scholarships for all student leaders (elected and appointed) with ASI Financial Services and the university Financial Aid Office
Coordinate priorities, follow ups, and timely and quality completion of all work projects
Meet the objectives of the corporation, as defined by the Associate Director for Student Government & Club Services and Executive Director
Work collaboratively with ASI staff to develop and attend training workshops, sessions, and retreats for student government leaders
Attend and actively engage in all ASI Learning Organization workshops, courses, meetings, and retreats
Perform other duties as assigned
Supervise, recruit, train, and evaluate the Student Government Office Assistants and Elections Assistant in the day-to-day operations of the ASI Student Government Office (with input from the Associate Director and ASI President)
Assist in the development and implementation of a part-time staff structure that will provide business continuity for the department
Submit requests for IT service and maintenance
Ensure policy compliance and maintenance of accurate records and files
Coordinate all Student Government Leaders’ travel arrangements for California State Student Association (CSSA) meetings, California Higher Education Student Submit (CHESS), CSUnity annual conference, and other necessary travel
Assist with the process to confirm student representation on ASI, University, and CSU committees
Provide operational training on departmental policies and procedures
Assist with the development, planning, tracking, and reconciliation of the ASI Student Government department budget
Maintain the calendars for the Associate Director, ASI President, and ASI Vice President; schedule and coordinate meetings and appointments
Ensure various inquiries are responded to in a timely and professional manner
Assist with orientations for incoming student government leaders
Provide administrative coordination and support to the Associate Director, ASI President, and ASI Vice President for cabinet and senate agendas, minutes, meeting schedules, background materials, and ensure compliance with open meeting laws
Copy-edit student leader documents and email communications to ensure they are free of error, omission, inconsistency, and repetition and accurate, readable, and suitable for their purposes
Monitor and coordinate updates to department webpages and share updates with staff as appropriate
Inventory, purchase, and manage office supplies
In collaboration with the Bronco Events and Activities Team: Leads the planning, development, budget management, implementation, and assessment of civic engagement events, activities, and experiences
Develops and facilitates training for event support student staff on risk management, budgeting, and overall event planning
Creates and maintains procedures, processes, and guidelines for planning civic engagement events, activities, and experiences
Assists with the review of contracts and other paperwork related to civic engagement events, activities, and experiences
Assesses all civic engagement events, activities, and experiences to determine effectiveness in meeting program goals and outcomes
Provide consistent and courteous customer service
Keep current on ASI, Student Government, and BEAT business and events
Assist with the review of contracts and other paperwork related to ASI BEAT’s programs
Perform other duties as assigned