BRIC Operations Attendant PTS
About The Position
Associated Students, Inc. (ASI) is a non-profit corporation guided by a student board and managed by full-time professional staff. ASI is considered part of the Cal Poly Pomona Division of Student Affairs. ASI serves the entire campus population, including over 27,000 students, by providing opportunities for student engagement, student employment, and a multitude of programs and services such as recreation and wellness, student union and activities, student government, and childcare. ASI operational support areas include human resources, financial services, information technology, facilities management, and marketing. ASI is engaged in the work of being a learning organization and is looking for dynamic team members who value team learning, co-creation, and adaptability to best serve the needs of our students. As an evolving learning organization, ASI is human-centered and strives to live its values of care and growth. The purpose of ASI is to transform lives, and its vision will be co-developed through the teamwork of staff. With a commitment to learning, continuous improvement, and innovation, ASI is looking for a dynamic team member who supports team learning, co-creation, radical candor, psychological safety, growth mindset, and lives out equity, diversity, and inclusion practices.
Requirements
- Bachelor’s degree in communications, business/event management, public administration, or closely related field
- one year of experience in student union or working with student government with experience planning large-scale programs and events
- Knowledge of and commitment to student development principles
- Demonstrated ability to work with an ethnically diverse and culturally pluralistic student population and campus community
- Ability to motivate, mentor and work closely with students
- Demonstrated ability to achieve assigned objectives within budget and identified time frame
- Ability to operate an office workstation, utilizing word processing, spreadsheets and other applications
- Must possess ability to work in a fast-paced and dynamic environment
- Ability to prioritize and manage multiple tasks and assignments
- Ability to communicate clearly and concisely, both orally and in writing
- Ability to do public speaking and make presentations
- Ability to solve problems independently
- Ability to successfully pass a background screening as an offer of employment is contingent on background clearance
- Must be currently enrolled in a minimum of 6.0 units (undergraduate) and 4.0 units (graduate), international student employees must be enrolled in a minimum of 12.0 units (undergraduate) and 6.0 units (graduate) at the end of the add-drop period.
- Must have a minimum overall and Cal Poly Pomona GPA of 2.0 and be in good academic standing with the University.
- Individuals enrolled only in Extended University are not eligible for hire.
Nice To Haves
- current graduate-level work preferred
Responsibilities
- Assist in the support of ASI student government leaders to succeed in their respective roles by providing guidance as they develop as leaders, adhere to ASI By-Laws and Codes, communicate with constituents, compose and enact legislation, and serve on campus committees
- Assist with processing scholarships for all student leaders (elected and appointed) with ASI Financial Services and the university Financial Aid Office
- Coordinate priorities, follow ups, and timely and quality completion of all work projects
- Meet the objectives of the corporation, as defined by the Associate Director for Student Government & Club Services and Executive Director
- Work collaboratively with ASI staff to develop and attend training workshops, sessions, and retreats for student government leaders
- Attend and actively engage in all ASI Learning Organization workshops, courses, meetings, and retreats
- Perform other duties as assigned
- Supervise, recruit, train, and evaluate the Student Government Office Assistants and Elections Assistant in the day-to-day operations of the ASI Student Government Office (with input from the Associate Director and ASI President)
- Assist in the development and implementation of a part-time staff structure that will provide business continuity for the department
- Submit requests for IT service and maintenance
- Ensure policy compliance and maintenance of accurate records and files
- Coordinate all Student Government Leaders’ travel arrangements for California State Student Association (CSSA) meetings, California Higher Education Student Submit (CHESS), CSUnity annual conference, and other necessary travel
- Assist with the process to confirm student representation on ASI, University, and CSU committees
- Provide operational training on departmental policies and procedures
- Assist with the development, planning, tracking, and reconciliation of the ASI Student Government department budget
- Maintain the calendars for the Associate Director, ASI President, and ASI Vice President; schedule and coordinate meetings and appointments
- Ensure various inquiries are responded to in a timely and professional manner
- Assist with orientations for incoming student government leaders
- Provide administrative coordination and support to the Associate Director, ASI President, and ASI Vice President for cabinet and senate agendas, minutes, meeting schedules, background materials, and ensure compliance with open meeting laws
- Copy-edit student leader documents and email communications to ensure they are free of error, omission, inconsistency, and repetition and accurate, readable, and suitable for their purposes
- Monitor and coordinate updates to department webpages and share updates with staff as appropriate
- Inventory, purchase, and manage office supplies
- Leads the planning, development, budget management, implementation, and assessment of civic engagement events, activities, and experiences
- Develops and facilitates training for event support student staff on risk management, budgeting, and overall event planning
- Creates and maintains procedures, processes, and guidelines for planning civic engagement events, activities, and experiences
- Assist with the review of contracts and other paperwork related to civic engagement events, activities, and experiences
- Assess all civic engagement events, activities, and experiences to determine effectiveness in meeting program goals and outcomes
- Provide consistent and courteous customer service
- Keep current on ASI, Student Government, and BEAT business and events
- Assist with the review of contracts and other paperwork related to ASI BEAT’s programs
Benefits
- Student employment opportunities
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
