Branch Office Administrator

Heritage - Crystal Clean LLC•Jacksonville, FL

3d•$20 - $23

About The Position

The Branch Office Administrator creates, maintains, and organizes activity records for a sales branch location. The role supports branch operations by maintaining paperwork and spreadsheets, processing waste information, coordinating supplies, and assisting the Branch Manager with accurate branch records. The position requires attention to detail, initiative, communication skills, and the ability to use office equipment and Microsoft programs.

Requirements

Strong communication skills, attention to detail, and initiative to complete tasks.
Ability to interact with sales branch employees and other corporate departments.
Ability to operate mobile phones, scanners, computers, and similar equipment.
Proficiency with Microsoft Excel, Outlook, and Word.
High school diploma or equivalent required.

Responsibilities

Promote safe work behaviors consistent with company safety guidelines.
Sort and file daily control sheets from the prior day's work.
Update the branch sales board.
Check sample status on the company intranet.
Create service packs with labels and manifests for the Sale Service Team.
Draft lists of customers who have not been serviced or who may call in.
Order office and sales supplies.
Maintain office cleanliness.
Contact manufacturers to obtain contact names and complete lead sheets.
Create inbound and outbound spreadsheets for waste material.
Enter waste information provided by drivers into the Crystal Clean computer program.
Maintain accurate files of inbound and outbound paperwork.
Assist the Branch Manager in maintaining accurate records of branch activity.
Follow corporate policies and standards, including environmental and regulatory, human resources, facility, equipment, operations, and maintenance requirements.
Perform other related duties as assigned.