Branch Administrator

Performance Contracting Group • Houston, TX

7d • $64,200 - $85,000

About The Position

Performance Contracting Group (PCG) is a national employee-owned specialty contractor serving commercial, industrial and non-residential construction markets. The Branch Administrator will support PCI’s Promatec operations in Houston, Texas. Promatec provides specialty products and installation services for nuclear power, industrial and other demanding applications, serving customers across the United States and internationally.

The Branch Administrator leads branch administrative functions and works closely with branch leadership, project managers, estimators and regional accounting personnel. This hands-on leadership role is responsible for accurate financial information, reliable administrative processes and follow-through on commitments and deadlines. The position oversees administrative staff, contract administration, billing and collections, financial reporting, job cost accuracy and customer coordination, while also supporting purchasing, accounts payable, payroll and other branch needs.

The role also identifies process improvements and coordinates branch activities that promote teamwork and employee engagement. The stated salary range is $64,200–$85,000.

Requirements

• At least five years of relevant office administration or accounting experience.
• Experience supervising, coaching and managing a successful team.
• Working knowledge of general accounting practices, including accounts receivable, accounts payable and financial reporting.
• Proficiency with Microsoft Office, particularly Excel and Word.
• Strong organizational skills and attention to detail, with the ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills and the ability to work effectively with employees at all levels, customers and vendors.
• Ability to investigate discrepancies, think critically, solve problems and follow issues through to resolution.
• Ability to work independently while contributing to a team.
• Willingness to learn the technical and operational aspects of the business and apply that knowledge to administrative responsibilities.

Nice To Haves

• Experience in construction, specialty contracting or a project-based business.
• Experience with job cost accounting, construction billing and contract administration.
• Experience supporting both product sales and installation projects.
• Experience with international customer orders or project administration.
• Bachelor’s degree in accounting, finance, business administration or a related field.
• Residence in the Houston metropolitan area.

Responsibilities

• Supervise, coach and develop administrative staff; establish priorities, balance workloads and cross-train employees to provide reliable coverage.
• Manage contract compliance and maintain complete, organized contract files, including purchase orders, change orders and supporting documentation.
• Oversee accounts receivable, coordinate accurate and timely billing across multiple projects and customer orders, and follow up on outstanding balances.
• Prepare month-end reports for review with branch leadership and the Regional Controller; research discrepancies and coordinate timely corrections.
• Review cost coding, the Job Cost Ledger and Contracts in Progress for accuracy and completeness.
• Build effective customer relationships and promptly resolve billing, documentation and administrative issues.
• Provide backup support for purchasing, accounts payable and payroll, and assist branch leadership, project managers and estimators as needed.
• Identify administrative gaps and improve workflows, accountability and consistency.
• Coordinate branch activities that support teamwork and employee engagement.

Benefits

• Competitive pay
• Incentive bonus plan
• Employee stock ownership plan (ESOP)
• 401(k) retirement savings plan with match
• Medical, prescription drug, dental and vision insurance plans, with a flexible spending account option
• Life insurance, AD&D and disability benefits
• Employee assistance program (EAP)
• Flexible paid time off policy and paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed