Branch Administrator

USA DeBusk•Lakeland, FL

9d•Onsite

About The Position

The Branch Administrator is responsible for providing overall administrative support for the Branch. The Branch Administrator provides routine and complex support to different departments, and ensures all day-to-day operations are completed by the required time. The Branch Administrator will have excellent communication skills and coordinate with all Branches and Corporate personnel, ensure timely submittals of all job tickets. The Branch Administrator will have a high level of confidentiality and accuracy.

Requirements

High School Diploma or equivalent
2-5 years of related experience
Proficiency in Microsoft Office including Outlook and Excel.
Basic Payroll knowledge
Time management and excellent communication skills
Ability to quickly learn our customers’ systems for large projects (CCM, Track, Arriva, etc.), and work with customers contacts to meet scheduled submittals.
Ability to meet all daily and weekly deadlines for all departments.
Ability to perform other duties as assigned.
Must be dependable, willing to work additional hours as required and be team oriented.
Have a knack for working in a fast-paced environment
You highly value organization
You work well in a team environment but can work independently as needed
Have a passion for finding efficiencies and getting things done

Nice To Haves

Oracle experience preferred
Workforce Now Time, and Attendance experience preferred,
Track System time tracking software knowledge (highly preferred)
Field Glass knowledge (highly preferred)

Responsibilities

Conduct new hire process from beginning to end in accordance with company policies and deadlines and enter new employees in ADP for Corporate HR approval.
Responsible for running background checks/MVRS, setting up employees for drug and alcohol screens, physicals, and uniforms orders.
Collect and ensure accuracy of weekly hours by cross referencing timesheets and entering hours in spreadsheet, and ADP after approval by Manager.
Obtain approved non-billable shop tickets and add to payroll spreadsheet.
Responsible for issuing Purchase Orders and entering POs into Oracle.
Obtain approval and signatures for invoices and enter invoices into Oracle.
Maintain accurate spreadsheets with POs and invoice totals.
Process billing and sales activities including invoices in Oracle and remitting for payment in Fieldglass; mail/email customers invoices after Salesmen approval.
Run AR aging report and contact customers for payment.
Provide Branch Manager weekly summary for AR collection issues.
Maintain file system for customers and personnel.
Maintain employee roaster current and up to date.
Responsible for the random selection program (DDCHA, DCCHT, FMSCA, and DCCOF).
Run customer specific background checks.
Print, copy, scan, send, receive, and response to emails.