Branch Administrative / Team Assistant

Siemens•Panama City Beach, FL

2d•$45,410 - $90,576•Onsite

About The Position

This role supports our Tyndall Air Force Base, FL branch location, which serves customers throughout the greater Panama City Beach, FL area. Siemens is a global technology company focused on industry, infrastructure, transport, and healthcare. Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn’t just about improving buildings; it’s about creating perfect places that improve people’s lives. Transform the everyday with us! Our Branch Administrative/Team Assistants provide administrative support to the Branch General Manager, as well as Sales Management. As an integral part of our team, you will be ensuring seamless departmental operations and effective communication, while managing confidential materials and making independent decisions. Your contributions are critical to the success of our branch and directly impact our organization, which is why your confidence, meticulous organization, and take-charge attitude is paramount to our success.

Requirements

High School degree or state-recognized GED
2+ years of experience in administrative supporting
Experience using Microsoft Office (Word, Excel, PowerPoint, Outlook)
Legally authorized to work in the United States on a continual and permanent basis without company sponsorship

Nice To Haves

Associate or Bachelor’s Degree
Experience supporting a project team (project coordination)
Experience working within a military base, or government agency
Knowledge and Experience using SAP
Bilingual - English and Spanish preferred
Proficiency in technology and business tools
Experience in Fleet Management

Responsibilities

Create, proofread, and edit a range of documents, including reports, articles, and proposals, ensuring clarity and accuracy
Organize and manage branch leadership activities, including meetings, presentations, and events
Handle communications by receiving, screening, and routing incoming calls and correspondence, while also maintaining a calendar, scheduling appointments, and arranging meetings
Manage the department's record-keeping system, ensuring compliance with company policies and evaluating information release requests
Monitor and manage office and departmental supplies, initiating purchase orders as necessary, and focusing on optimizing branch operating costs
Exercise independent judgment, multitask, and maintain a keen attention to detail