Branch Administrative Assistant - Part Time

HomeServices of America•Marco Island, FL

7h•Onsite

About The Position

This position coordinates general office activities to support sales associates and management. Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

Requirements

Minimum high school diploma or the equivalent.
Three years clerical or administrative experience.
Strong computer skills; proficient in Microsoft Office products.
Strong verbal and written communication skills.
Ability to prioritize and handle multiple tasks and project concurrently.
Strong organizational skills, accuracy/quality, detail-oriented.
Strong interpersonal skills, a customer service focus and the ability to work as member in team oriented environment.
Effective analytical and problem-solving skills. Attention to detail.

Nice To Haves

Secondary education preferred.
Knowledge of real estate, title and/or mortgage business preferred.

Responsibilities

Receive, process and/or review listing and sales contracts. Maintain files to ensure all changes generated are posted with copies and data entry provided to/for other entities as needed. Ensure accuracy and timely preparation of all paperwork, record and maintain sold records and prepare and generate reports. Prepare and transfer earnest money.
Perform daily branch office operations which may include maintaining office appearance, distributing and processing mail, maintaining office supplies and forms. Answer switchboard, greet visitors, schedule appointments and assist with client communications.
Assist training new office personnel. Train new sales agents on office equipment and computer programs. Act as a liaison between sales associates and office management. May provide support to office management and back-up support for clerical staff as needed.
May process license application paperwork for new, renewing and transferred sales associates. Ensure all paperwork is completed and processed in a timely manner.
Perform any additional responsibilities as requested or assigned.