BOOKKEEPING & ADMINISTRATIVE ASSISTANT

Polymer Science Inc•Monticello, IN

About The Position

Polymer Science, Inc. is a contract manufacturer that designs and manufactures coatings for the electronic, medical, and pharmaceutical industries. Established in 1998 in Monticello, Indiana, the company has grown into an international business with facilities in the US and Asia. The Bookkeeping & Administrative Assistant supports front-office operations, administrative and clerical work, accounting activities, and cross-departmental needs. The position welcomes and assists visitors, handles incoming calls, coordinates office supplies and daily office flow, prepares documents, maintains records, processes mail, and supports scheduling. Accounting duties include posting transactions, processing customer payments and deposits, reconciling accounts, assisting with accounts payable and receivable, and maintaining financial documentation. The role also assists production, HR, accounting, and leadership teams, supports company and employee events, and completes occasional local errands. The schedule is Monday through Thursday, 7:00 a.m. to 4:00 p.m., and Friday, 7:00 a.m. to 1:30 p.m., for 40 hours per week. Compensation includes competitive pay and a bonus package.

Requirements

Strong communication, customer service, and front-office etiquette.
Basic knowledge of bookkeeping, reconciliations, and financial recordkeeping.
Proficiency in Microsoft Office.
Ability to manage multiple tasks, maintain precise records, and meet deadlines.
Commitment to protecting sensitive financial and personnel information.

Nice To Haves

Experience with accounting software.
Familiarity with manufacturing or production environments.
Prior experience in front-office, administrative, or accounting clerk roles.
Experience with cash handling, accounts payable/receivable, or customer billing.

Responsibilities

Greet and assist customers, vendors, and guests, and maintain a clean, organized lobby.
Answer, screen, and route incoming calls promptly and professionally.
Maintain office supplies, forms, and informational materials, and support daily office flow.
Draft letters, memos, reports, and internal communications.
Enter and maintain accurate data in office and accounting systems.
Sort and distribute incoming mail and prepare outgoing mail.
Assist with calendars, appointments, and meeting coordination.
Record vouchers, cash, checks, and electronic payments.
Process customer payments and prepare daily deposit reports.
Verify financial entries through account reconciliations and resolve discrepancies.
Assist with invoice entry, vendor communication, and customer billing.
Maintain organized financial files and support monthly reporting.
Provide general assistance to production, HR, accounting, and leadership teams as needed.
Assist with planning, setup, and administrative tasks for company events, employee functions, and departmental activities.
Prepare materials, signage, forms, schedules, and communications for internal events.
Provide on-site event assistance, including greeting attendees, distributing materials, and coordinating with internal stakeholders.
Complete occasional local errands, such as post office deliveries, bank runs, and supply procurement.